Legal Administrative Assistant

Venable LLP•Baltimore, MD

5d•Onsite

About The Position

Venable is seeking a Legal Administrative Assistant to provide comprehensive administrative support to assigned legal staff. The role involves prioritizing assignments, preparing sensitive correspondence, proofreading and editing documents, managing the billing process, interacting with internal and external contacts, scheduling appointments, making travel arrangements, maintaining business calendars, organizing files, and ensuring the confidentiality and accuracy of client documents.

Requirements

A minimum of 2 years relevant work experience supporting attorneys or executives in a law firm or corporate office setting
Advanced use of MS Word (including redlining, advanced formatting, and the use of Styles) as well as an ability to quickly learn other applications
Intermediate to advanced level skills using MS Office Suite; strong computer aptitude in order to use various Firm-supported software programs
Proficiency in the use of document management systems
Ability to efficiently read and write in order to proof and edit documentation for typographical (spelling and grammar) errors, and sentence structure
A meticulous level of attention to detail and excellent organizational skills are essential
Ability to draft routine correspondence and maintain record keeping and filing systems within a fast paced and paper-intensive environment
Exceptional interpersonal and communication skills necessary to convey and obtain information to various levels of internal and external clients
Must be a problem solver, willing to work and think with independence, handle confidential information with discretion, and accept responsibility for producing work that is consistently complete, timely, effective and accurate
Ability to organize and prioritize numerous tasks and complete them under time constraints
Ability to follow and convey instructions effectively with a high degree of courtesy and tact, including the ability to independently initiate follow-up
Good multi-tasking and time management skills
Ability to work for more than one person and prioritize assignments

Nice To Haves

Proficiency working with PDF Essentials and eRoom platforms is preferred
iManage document management system preferred
Prior experience working within a private wealth planning or similar practice area is preferred

Responsibilities

Prioritizing assignments and preparing often sensitive and detailed correspondence
Proofreading and editing text for grammatical and typographical errors, and occasionally for content
Managing billing process to include time-entry, data review and correction, and final submission
Interacting professionally with members of other departments and varied external contacts
Scheduling appointments, making travel and/or meeting arrangements and maintaining business calendars as instructed
Effectively establishing and maintaining well organized files, while managing the integrity of original client documents
Maintaining confidentiality, assuring work product is accurate and presented professionally and making efforts to foster a positive rapport with all internal and external contacts