Legal Administrative Assistant – Trusts & Estates

Fennemore Craig•Phoenix, AZ

11h•$80,000 - $90,000•Hybrid

About The Position

Fennemore has an exciting opportunity in its Phoenix office for an experienced, polished, and highly proactive Legal Administrative Assistant to support attorneys in its Trusts, Estates & Wealth Preservation practice. This role is primarily in-office, requiring four days per week onsite, with the option to work remotely on Fridays after an initial training period. The ideal candidate brings a strong blend of executive-level support experience, exceptional organizational skills, and a polished client-service mindset. While legal experience is valuable, this role is best suited for someone who operates more like a highly skilled Executive Assistant within a legal environment—someone who takes initiative, anticipates needs, manages priorities independently, and keeps both attorneys and clients exceptionally supported. This position supports two attorneys and serves as a key point of contact for clients. The role includes managing communications, coordinating schedules and workflows, preparing and organizing documents, handling billing follow-up and proformas, and ensuring day-to-day operations run smoothly and efficiently. Success in this role requires someone who is detail-oriented, highly organized, tech-savvy, and comfortable taking ownership with minimal oversight. The attorneys value responsiveness, professionalism, and someone who naturally steps in to solve problems and move things forward.

Requirements

5+ years of experience in an Executive Assistant, Legal Administrative Assistant, or comparable high-level administrative support role
Proven ability to work independently, take initiative, and proactively manage workflows with minimal direction
Exceptional organizational skills and attention to detail
Strong interpersonal and communication skills with the ability to interact confidently and professionally with clients and attorneys
Advanced technical proficiency, including strong Microsoft Office skills (Word, Outlook, Excel, PowerPoint), DocuSign, Adobe/Kofax, and document formatting tools
Experience with document editing, redlining, and track changes
Ability to manage sensitive information with professionalism and discretion
Active Arizona Notary Public commission
High school diploma or equivalent required

Nice To Haves

Experience supporting attorneys or senior executives in a law firm or professional services environment
Experience with billing support, proformas, and client follow-up regarding outstanding balances
Experience with iManage and Intapp
Estate Planning, Trusts & Estates, or Wealth Preservation experience is a plus, but not required
Experience working in a client-facing role supporting senior-level professionals

Responsibilities

Provide high-level administrative and legal support to attorneys in a fast-paced practice
Serve as a primary client contact, delivering polished, professional communication in person, by phone, email, and Zoom
Anticipate attorney and client needs proactively and independently manage competing priorities
Coordinate calendars, meetings, conference calls, client appointments, conference rooms, and related materials
Prepare, revise, format, and organize legal and client documents with strong attention to detail
Assist with document redlining, track changes, editing, and overall document management
Manage proformas, billing follow-up, and past-due client communications in coordination with attorneys
Maintain physical and electronic filing systems and ensure accurate organization of client records
Track attorney CLE requirements and maintain related records as needed
Support office operations and additional administrative responsibilities as assigned