Legal Administrative Assistant
About The Position
Offit Kurman, an Am Law 200 firm, is seeking a highly organized and client-focused Legal Administrative Assistant to support its Trusts & Estates practice. This role is ideal for an experienced legal administrative professional who thrives in a fast-paced environment, enjoys building strong client relationships, and excels at managing competing priorities. While experience in Trusts & Estates is a plus, it is not required. We are primarily seeking candidates with exceptional calendar management, communication, and organizational skills, along with the ability to keep multiple matters moving efficiently from start to finish.
Requirements
- 3+ years of legal administrative experience within a law firm or professional services environment.
- Strong calendar management and scheduling experience supporting multiple priorities simultaneously.
- Excellent written and verbal communication skills with a professional, client-service-oriented approach.
- Proven ability to build positive relationships with clients, attorneys, courts, and outside agencies.
- Exceptional organizational skills with the ability to prioritize competing deadlines in a fast-paced environment.
- Strong attention to detail with experience preparing, proofreading, and formatting legal documents.
- Ability to anticipate attorney and client needs while working independently and proactively.
- Proficiency with Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint), document management systems, and attorney time entry software.
Nice To Haves
- Experience in Trusts & Estates
- Bachelor's degree or equivalent professional experience
Responsibilities
- Provide administrative support to attorneys by managing complex calendars, scheduling client meetings, court appearances, conference calls, and internal meetings.
- Serve as the primary point of contact for clients, ensuring professional, timely, and responsive communication throughout the lifecycle of each matter.
- Coordinate communications with clients, probate courts, government agencies, and third parties, including the IRS.
- Prepare, proofread, format, and finalize legal documents, correspondence, and client materials under attorney supervision.
- Assemble and prepare estate planning document packages for client execution.
- Coordinate document signings, including scheduling, preparing execution copies, and ensuring all required documentation is completed accurately.
- Prepare, organize, and submit filings to probate courts, government agencies, and the IRS while ensuring compliance with applicable requirements.
- Track deadlines, monitor case progress, and proactively follow up to ensure all matters move forward efficiently.
- Open new client matters, maintain organized electronic and physical files, and manage document retention throughout each matter.
- Assist with legal research, court filings, and administrative case management as needed.
- Process expense reports, reimbursements, attorney time entry, and other administrative tasks.
- Provide general administrative support and collaborate with attorneys and team members to ensure exceptional client service.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
