Legislative

Jackson Walker•Austin, TX

2d•Onsite

About The Position

Jackson Walker, the largest law firm in Texas, has an exciting full-time employment opportunity for a Legal Administrative Assistant (LAA) in our Austin office. This role provides high-level administrative support to attorneys within the Environmental/Regulatory/Legislative Practice Group (ERL PG) in Austin.

Requirements

Excellent knowledge of Microsoft 365, especially Word and Outlook
Proficient knowledge of legal documents, formatting, table of contents, styles, track changes, pdf documents – inserting and labeling, converting pdf documents to Word
Proficient experience level working with a document management system (iManage experience a plus)
Experience with time entry systems, e-Filing platforms, file opening, and conflict checks.
Good grammatical and writing skills
Comfortable communicating with clients in a professional manner
Must be highly organized and able to manage multiple concurrent projects
Ability to multi-task and work closely with attorneys in a fast-paced busy role
Ability to organize and prioritize numerous tasks and complete them under time constraints
Demonstrate the ability to think critically and show initiative
Ability to handle confidential documents and information appropriately
High school diploma or GED required
Minimum of 5 years’ experience: Administrative Law and Contested Case Litigation Experience required (e.g., PUC, Railroad Commission, SOAH and TCEQ)
Experience with Data Rooms and Discovery Management

Nice To Haves

Bachelor’s degree from an accredited college or university preferred
Prior law firm experience preferred

Responsibilities

Maintain positive contact with attorneys and support staff, while observing confidentiality of client, personnel, and Firm matters.
Prepare, proofread, and format legal documents such as pleadings, discovery, correspondence, memoranda, and exhibits.
Provide accurate timesheet entry, review, and revision; participate in timely review and submission of prebills and/or client bills; assist with preparation of matter budgets and tracking of same.
Perform e-Filings in regulatory agencies.
Maintain and organize electronic files in the appropriate iManage folder.
Establish and monitor calendaring of deadlines and key dates.
Open new matters and submit conflicts of interest requests.
Monitor regulatory case dockets to maintain accurate electronic files in iManage.
Coordinate and schedule travel, meetings, and appointments for attorney(s); assist with expense reimbursements.
Maintain good communication with clients and observe confidentiality of attorney-client relationship; answer client phone calls and messages to attorney(s) in a timely and courteous manner.
Manage hard copy documents and transmit for safekeeping, profile electronic documents/e-mails, and manage distribution of correspondence and legal documents.
Manage and prioritize incoming workflow to meet all deadlines.
Perform overflow assistance and perform other administrative and secretarial duties as requested.