Legal Administrative Assistant - Medical Defence

Gowling WLG•Ottawa, ON

7d•CA$50,000 - CA$62,000•Hybrid

About The Position

Working within Gowling WLG's Medical practice group in their professional liability department, the Legal Administrative Assistant will perform full legal administrative work of a responsible and confidential nature for one or more professionals. Gowling WLG is an international law firm committed to excellence and building a supportive, high-performing workplace grounded in shared values. They are intentional about building a workplace that’s both high-performing and supportive, ensuring that everyone is empowered to do their best work and reach their full potential.

Requirements

Post secondary education (i.e. Administrative Assistant or Legal Administrative Assistant Diploma or equivalent education).
A minimum of three (3) years’ experience working in a legal environment (litigation experience is preferred).
Good keyboard and dicta-typing skills are required.
Thorough, conscientious and strong proofreading skills.
Positive, can-do attitude and excellent problem-solving skills, with the ability to overcome challenges, to work with changing priorities, and to think ‘outside the box’ when looking for solutions.
Excellent working knowledge of Microsoft Office Suite.
Strong organizational and time management skills.
Strong written and verbal communication skills.
Ability to communicate effectively with other Firm members, with the aptitude to take care of clients’ needs in a professional and courteous manner.
Capacity to work independently, as well as in a team environment.
Ability to multi-task within a fast-paced environment.
Ability to independently learn and use electronic tools, systems and applications.

Nice To Haves

litigation experience is preferred

Responsibilities

Organizing and expediting the flow of work through the professional's practice, initiating any follow-up action as appropriate.
Working proactively in the day-to-day support of the professional's practice.
Using initiative and good judgment to relieve the professional of administrative detail.
Preparing and organizing meeting and briefing materials for the professional and file management.
Supporting the practice group in monitoring billing matters and undertaking of administrative tasks.
Accurately preparing legal documents and correspondence with minimal direction.
Transcribing and typing legal documents and correspondence.
Liaising between the legal professionals and various internal and external individuals, groups and clients at all levels.
Managing the professional’s calendar including travel arrangements.
Any other duties as required.

Benefits

100% employer-paid health, dental, and mental health coverage
annual lifestyle spending allowance
Benefits coverage for Firm members and their dependents from day one!
15+ vacation days
hybrid work flexibility
Parental leave top-up for 26 weeks (after 12 months of full-time employment)
Group Retirement Savings Plan with employer match
Financial protection through short & long-term disability, life, accident & critical illness insurance
Employee & Family Assistance Program, guided CBT, and an internal network of 120+ trained Mental Health First Aid responders
Recognition awards, appreciation events, and a supportive, collaborative work culture
Perks and preferred pricing programs, referral bonuses