Legal Administrative Assistant
About The Position
You are a motivated administrative professional who thrives in a collaborative environment and helps keep a high-performing team running smoothly. You balance strategic coordination with day-to-day execution, bringing accuracy, care, and a proactive, can-do approach to your work. You are tech-savvy and energized by learning new tools and processes. You enjoy supporting others, anticipating needs, and stepping in where needed to help the team succeed. You communicate effectively and contribute positively to team morale. If you enjoy playing a central role on a dynamic legal team, making a meaningful impact each day, and growing with a strong team, we’d love to hear from you. We are a collaborative team that supports litigation, risk, compliance and procurement services for a publicly traded company. Our work includes managing an active litigation docket, advancing enterprise risk initiatives, supporting compliance and ethics programs, and partnering with the business on contract and procurement matters. In this role, you will support attorneys, paralegals, and business partners across litigation, compliance, risk management, and procurement, while also providing executive administrative support to the VP of Litigation & Enterprise Risk and Chief Compliance Officer as well as the Chief Procurement Officer. You will work closely with an engaged team of legal, risk, and procurement professionals.
Requirements
- Accuracy, care, and a proactive, can-do approach to work.
- Tech-savvy and energized by learning new tools and processes.
- Ability to support others, anticipate needs, and step in where needed.
- Effective communication skills.
- Positive contribution to team morale.
Responsibilities
- Provide executive administrative support to attorneys, paralegals, business partners, the VP of Litigation & Enterprise Risk as well as the Chief Procurement Officer and procurement specialists.
- Support the litigation, risk management, and procurement teams by anticipating needs and ensuring seamless execution of administrative activities.
- Process vendor invoices, legal billing, and expenses accurately and timely.
- Coordinate legal settlement documentation and facilitate payment processing.
- Order supplies.
- Assist with onboarding logistics and coordination.
- Provide back-up support to other administrative professionals.
- Manage calendars and schedule meetings with internal teams, outside counsel, and business partners.
- Coordinate meeting logistics including conference rooms and virtual platforms.
- Book and manage travel; prepare expense reports
- Prepare team meeting agendas
- Organize and prepare materials for meetings, including catering.
- Draft, proofread, and format legal and business documents with accuracy.
- Assist in drafting and editing PowerPoint presentations
- Maintain organized records in SharePoint and document management systems.
- Ensure document version control and accessibility.
- Help plan and execute team, Law Department, and HQ events such as lunches, happy hours, field trips and parties.
- Support a positive and inclusive team environment.
Benefits
- Annual merit-increase program
- Annual Incentive Program (cash bonus)
- Medical insurance
- Dental insurance
- Vision insurance
- Short-term disability insurance
- Long-term disability insurance
- Life insurance
- Pre-tax Health Savings Account option with company contribution
- Voluntary Long-Term Care
- Employee Assistance Programs
- Support for personal volunteerism
- Diversity networks
- Mentoring programs
- Training and development opportunities
- 401k plan with company match
- 3-weeks of paid vacation in the first year
- Accrued vacation for future use
- Eleven paid holidays per year
- Paid parental leave for all full-time employees
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
