Legal Administrative Assistant - Transactional Law (MPL)

Stinson Leonard Street • Minneapolis, MN

13h • $58,000 - $75,000 • Hybrid

About The Position

The Legal Administrative Assistant (LAA) is responsible for producing a variety of work product related to attorney/client interaction. This includes document production, time entry management, coordination of travel plans, meetings, and communications, handling mail and correspondence, expense entry, and file maintenance. The LAA must work effectively with various law firm members, maintaining the highest levels of respect, confidentiality, and professionalism. This position reports to the LAA Supervisor/Office Manager and works under the direction of assigned attorneys and paralegals on a day-to-day basis. Applications received more than 45 days after the posted date may not be considered.

Requirements

• High School diploma or equivalent.
• 3-4 years LAA experience or equivalent.
• Strong computer skills required with Microsoft Word and Outlook.
• Proficiency with file document management tools such as iManage.
• Strong verbal and written communication skills.
• Self-motivated with excellent organizational skills and attention to detail.
• Highly professional with a strong customer service orientation, commitment to meeting deadlines, and ability to multitask in a fast-paced and dynamic environment.
• Strong professional, independent thinking skills with strength in problem-solving and the ability to offer constructive opinions and creative solutions.
• A team player who motivates and educates other team members.
• Regular and predictable attendance is an essential function of the position.

Nice To Haves

• College or business school.
• Prior experience in the assigned practice area(s).
• Strong computer skills with PowerPoint.
• Law firm experience preferred.

Responsibilities

• Producing a variety of work product related to attorney/client interaction, including document production, time entry management, coordination of travel plans, meetings, and communications, handling mail and correspondence, expense entry, and file maintenance.
• Maintaining the highest levels of respect, confidentiality, and professionalism in all interactions.
• Typing and modifying legal documents accurately and within requested timeframes for the assigned legal group, prioritizing work and meeting specific deadlines.
• Coordinating complex document preparation with Work Product Support Services.
• Preparing documents for e-filing.
• Reviewing and routing incoming mail, and preparing and processing outgoing mail and faxes, arranging for specialized services as needed.
• Ensuring all attachments, exhibits, and enclosures are included with documents.
• Maintaining paper and electronic files in compliance with current policies.
• Working with the Information Governance Department to create and maintain client files and indexes.
• Marking case or matter-related documents with filing instructions for proper filing.
• Performing routine filing and retrieving files as needed.
• Professionally managing incoming calls, including client calls.
• Assisting in coordinating timekeeper calendars, expense reports, travel, and meeting arrangements.
• Coordinating specific client dates with the Calendar/Docket Department.
• Preparing and processing new matter forms.
• Receiving and directing clients and visitors.
• Coordinating travel arrangements, preparing itineraries, and preparing travel expense reports.
• Scheduling meetings and arranging for conference rooms and meals.
• Maintaining and updating contact names and addresses in the contact database.
• Communicating effectively with clients and others in the Firm.
• Anticipating the business needs of assigned attorneys, planning ahead, and meeting deadlines.
• Preparing daily time entries for assigned attorneys utilizing Firm-approved narrative guidelines and submitting them to Accounting in a timely manner.
• Preparing expense reimbursement/disbursement requests.
• Coordinating client billing matters with Accounting billing staff, attorneys, and clients.
• Preparing billing letters and other requested client financial updates.
• Assisting attorneys with tracking and monitoring alternative fee arrangements and matter budgets.
• Demonstrating effective teamwork and providing assistance to other LAAs as time permits.
• Serving as a backup LAA to assigned timekeepers.
• Working cooperatively with other departments and individuals in the Firm.
• Performing other duties as assigned by the core practice group.

Benefits

• Medical, dental, and vision health plans
• Medical savings accounts
• Firm-provided Employee Assistance Program (EAP), Wellness Program, and Caregiving Support Concierge Services
• Employer-paid life insurance and AD&D
• Short- and long-term disability benefits
• Generous paid time off for holidays, vacation, bereavement, jury duty, and paid leave for sick and safe time, parental, and military
• Excellent work-life programs, including service bonuses, back-up child, elder, and pet care, and an employee discount program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED