Legal Administrative Assistant/ Receptionist

Bremer Whyte Brown & O'Meara, LLP • Chandler, AZ

3d • Onsite

About The Position

Bremer Whyte Brown & O'Meara, LLP is seeking a talented Legal Administrative Assistant to join our award-winning team. We are a reputable and forward-thinking mid-sized law firm, recognized for our sixth consecutive year as a Best Law Firm® by U.S. News & World Report's Best Lawyers®. The ideal candidate will have sharp attention to detail, the ability to multi-task in a fast-paced environment, and a professional yet outgoing personality. We're looking for someone who is self-motivated, reliable, and excels as a team player in a professional law office setting. Proficiency in Microsoft Word, Outlook, and Excel is required, along with experience operating general office equipment such as copiers, printers, and scanners.

Requirements

• Sharp attention to detail
• Ability to multi-task in a fast-paced environment
• Professional yet outgoing personality
• Self-motivated
• Reliable
• Excels as a team player in a professional law office setting
• Proficiency in Microsoft Word, Outlook, and Excel
• Experience operating general office equipment such as copiers, printers, and scanners

Responsibilities

• Answering and transferring calls
• Greeting clients and guests
• Sorting incoming and outgoing mail
• Scanning
• Managing the conference room
• Ordering supplies and upkeep kitchen, lounge, and conference room
• Interacting with facilities representatives and building management
• Coordinating office IT/tech issues with internal Help Desk and outside vendors as needed
• Liaising with vendors such as water, shredding, copy machines, etc.
• Performing general office administration, including processing vendor invoices, managing check reimbursements, record keeping and communication
• Supporting Partners with special projects and internal marketing events (ordering food and coordinating holiday events)
• Coordinating with the firm's HR with regards to new employee onboarding and first day
• Opening and closing files
• Setting calendar events through Outlook
• Coordinating CLE seminars for attorneys

Benefits

• Competitive compensation
• Generous medical insurance (HMO/PPO) – employer-paid premium up to 95% + employer funded HRA (for PPO plans)
• Dental insurance – employer-paid premium up to 100%
• Vision coverage
• Wellness incentives, including rewards program
• Life insurance
• Pet insurance
• Paid time off and holidays
• 401(k)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed