Legal Administrative Assistant II

City of San Diego • San Diego, CA

6d • Onsite

About The Position

Legal Administrative Assistant II positions prepare and process a wide variety of legal documents which includes processing summons, complaints, answers to complaints, points and authorities, discovery requests and responses, briefs, writs, motions, orders, subpoenas, ordinances, resolutions, contracts, agreements, legal opinions, memoranda, and reports to City Council, boards and committees; prepare more complex legal documents; verify legal references; schedule and prioritize a wide variety of events in accordance with specific rules and procedures mandated by the courts, City Clerk’s Office, and City Attorney’s Office; compose and type legal documents; prepare case settlements; schedule and arrange depositions; establish and maintain case files, records and indexes; document reference and background information; and perform other duties as assigned.

Requirements

• Successful completion of a legal administrative assistant and/or legal secretarial program from a recognized community or business college AND two years of full-time experience performing legal clerical support in a private law firm, corporate legal office, or public entity legal office, which MUST include one year of experience performing the full range of LEGAL ADMINISTRATIVE ASSISTANT and/or LEGAL SECRETARIAL duties.
• OR Three years of full-time experience performing legal clerical support in a private law firm, corporate legal office, or public entity legal office, which MUST include one year of experience performing the full range of LEGAL ADMINISTRATIVE ASSISTANT and/or LEGAL SECRETARIAL duties.
• Qualifying legal administrative assistant and/or legal secretarial duties MUST include the preparation of pleadings, briefs, discovery requests, and other legal correspondence.
• Ability to type at a corrected speed of 50 words per minute on a computer keyboard is required at time of hire.
• City of San Diego employees using Out-of-Class Assignment (OCA) LEGAL ADMINISTRATIVE ASSISTANT and/or LEGAL SECRETARIAL experience to qualify must submit written documentation signed by their appointing authority or payroll specialist, detailing the work performed, dates, and total number of qualifying OCA hours.

Nice To Haves

• Professional experience in a corporate/legal office.
• Experience preparing discovery requests and responses, briefs, motions, orders, resolutions, contracts, agreements.
• Knowledge of civil discovery and civil procedure, legal terms, and rules and procedures of local, state, and federal courts.
• Above-average skill-experience working with programs such as Microsoft Word, Excel, ProLaw, Outlook, and other Windows-based legal tools.
• Familiarity with the Bluebook and California Style Manual.
• Experience with criminal law-related databases.

Responsibilities

• Prepare and process a wide variety of legal documents including summons, complaints, answers to complaints, points and authorities, discovery requests and responses, briefs, writs, motions, orders, subpoenas, ordinances, resolutions, contracts, agreements, legal opinions, memoranda, and reports to City Council, boards and committees.
• Prepare more complex legal documents.
• Verify legal references.
• Schedule and prioritize a wide variety of events in accordance with specific rules and procedures mandated by the courts, City Clerk’s Office, and City Attorney’s Office.
• Compose and type legal documents.
• Prepare case settlements.
• Schedule and arrange depositions.
• Establish and maintain case files, records and indexes.
• Document reference and background information.
• Perform other duties as assigned.

Benefits

• 3.5% effective 7/1/27
• 2% effective 7/1/28
• 2% effective 1/1/29
• Eligible benefited employees originally hired on or after July 10, 2021, will be automatically enrolled in the San Diego City Employees Retirement System (SDCERS).

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree