Legal Administrative Assistant II

Edward Jones

8d

About The Position

The Legal Administrative Assistant II supports senior leaders in the Legal Division through executive-level administrative support, operational coordination, and partnership. The role requires sound judgment, discretion, initiative, strong organizational discipline, and the ability to anticipate needs, manage competing priorities, and move work forward in a dynamic leadership environment. The position supports a culture of collaboration, excellence, and service to clients, communities, and colleagues.

Candidates who live within a commutable distance of the Tempe, Arizona, or St. Louis, Missouri, home office locations are expected to work in the office four days per week.

Edward Jones is a privately owned Fortune 500 financial services firm serving more than 9 million clients through 20,000 financial advisors across the U.S. and Canada. The company describes its purpose as partnering for positive impact to improve the lives of clients and colleagues and better communities and society.

Requirements

• 4–6 years of experience supporting senior executives, preferably at the C-suite level.
• Strong organizational, analytical, and problem-solving skills, including the ability to manage multiple priorities while maintaining exceptional attention to detail.
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Publisher, and Adobe Pro.
• Experience using AI-enabled tools and technology to improve productivity, streamline workflows, synthesize information, and support effective communication.
• Strong verbal and written communication skills, including experience preparing professional correspondence, presentations, and executive-facing materials.
• Ability to exercise discretion, maintain confidentiality, and build effective relationships with leaders and business partners.

Responsibilities

• Provide executive-level administrative support to senior Legal Division leaders, including calendar management, meeting coordination, travel arrangements, expense reporting, and support for divisional obligations and external engagements.
• Anticipate priorities, resolve scheduling and logistical conflicts, and proactively manage competing demands in a fast-paced environment.
• Partner with the General Counsel's Office and Legal Division administrative team to keep leaders informed of commitments, follow-ups, deadlines, and emerging priorities.
• Handle highly confidential information with professionalism, discretion, and sound judgment.
• Track and communicate progress on key initiatives, action plans, deliverables, and leadership priorities.
• Conduct research and synthesize information to support leader decisions, recommendations, and communications.
• Coordinate with cross-functional partners to gather information, prepare materials, and support execution of team objectives.
• Manage a high volume of communications, including drafting correspondence, presentations, reports, and other leadership-ready materials.

Benefits

• Medical and prescription drug coverage
• Dental insurance
• Vision insurance
• Voluntary benefits, including accident, hospital indemnity, and critical illness coverage
• Short- and long-term disability coverage
• Basic life and basic AD&D coverage
• 401(k) retirement plan
• Health savings account
• Flexible spending account
• Ten paid holidays
• 15 days of vacation for new associates beginning on January 1 of each year
• Sick time
• Personal days
• Paid day for volunteerism
• Potential eligibility for bonuses and profit sharing
• Employee Assistance Program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed