Legal Accounting Clerk
About The Position
Hackett Feinberg P.C. is seeking a detail-oriented and organized Legal Accounting Clerk to support the day-to-day financial operations of the firm. Reporting to the Chief Operating Officer, this position is involved in three core functions: client billing, accounts payable, and client trust account administration. The ideal candidate brings prior experience in a law firm or professional services environment and understands the ethical and regulatory obligations that govern the handling of client funds. This is a hands-on, multi-function role suited to someone who is equally comfortable processing invoices and preparing client bills as they are creating meticulous trust account transactions. Hackett Feinberg is a pre-eminent law firm providing business and personal legal services to local and national clients. We are a diverse team of skilled, dedicated, and hardworking professionals who handle a wide variety of transactions, negotiations, and litigation in the Northeast and beyond. Our firm has more than 30 lawyers with decades of experience in the areas of banking and commercial finance, bankruptcy and creditor rights, business and corporate law, commercial real estate, employment law, estate planning, and litigation. We deliver high quality, cost-effective legal advice, resulting in creative, innovative solutions to our clients' complex issues. Hackett Feinberg is an equal opportunity employer committed to fostering and preserving an inclusive workplace. We encourage qualified individuals with diverse backgrounds and experiences to apply.
Requirements
- 2–5 years of accounting or bookkeeping experience, preferably in a law firm, professional services firm, or other environment involving trust or fiduciary account administration.
- Working knowledge of client billing processes, accounts payable, and trust accounting fundamentals.
- Familiarity with IOLTA accounts, client trust accounting rules, and the ethical obligations associated with handling client funds.
- Proficiency in Microsoft Office, particularly Excel and Outlook; experience with legal billing or practice management software (e.g., CenterBase, Aderant, Elite, or similar) is a strong plus.
- Strong attention to detail, organizational skills, and the ability to manage competing deadlines with accuracy.
- High degree of professionalism and discretion in handling confidential client and financial information.
- Effective written and verbal communication skills; ability to work collaboratively with attorneys and administrative staff.
Nice To Haves
- Experience with legal billing or practice management software (e.g., CenterBase, Aderant, Elite, or similar)
Responsibilities
- Assist with preparing, reviewing, and processing client invoices in coordination with attorneys and the Chief Operating Officer, ensuring accuracy of time entries, expense charges, and applicable billing arrangements.
- Support the Billing Coordinator with monthly billing cycles, monitoring prebill distribution and edits, and distributing finalized invoices by mail, email, or electronic billing platforms as required.
- Assist with tracking accounts receivable; support follow-up on outstanding invoices and escalation of collection issues to the appropriate attorney or the Chief Operating Officer.
- Assist with applying client payments to open invoices; help resolve billing discrepancies in collaboration with attorneys and staff.
- Assist with generating billing reports, aged receivables summaries, and other financial reports as requested.
- Assist with processing vendor and supplier invoices accurately and in a timely manner, verifying coding, approvals, and compliance with firm purchasing policies.
- Assist with check runs and electronic payments; help match checks to invoices, maintain payment records, and support vendor payment inquiries.
- Assist with maintaining organized accounts payable files in accordance with firm recordkeeping policies.
- Assist with reconciling vendor statements and resolving discrepancies; help maintain accurate vendor records including W-9 documentation.
- Support the verification that all disbursements receive proper authorization in accordance with firm policies prior to processing.
- Assist with maintaining individual client ledgers for all funds held in the firm's IOLTA and client trust accounts, recording all deposits, disbursements, and transfers accurately and promptly.
- Assist with monthly three-way reconciliations of trust account bank statements, the firm's trust account ledger, and individual client balances.
- Assist with processing trust account deposits and disbursements, including receipt of retainers, settlement proceeds, and other client funds; help prepare and issue trust account checks upon proper authorization.
- Provide backup support to other members of the finance and administration team as needed.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
