Leave Administrator

City of New York • New York, NY

1d • $68,209 - $80,000 • Hybrid

About The Position

Under general supervision, with latitude for independent initiative and judgment, performs analytical and specialized administrative functions pertaining to Leave Administration. This role involves coordinating the administration of various paid and unpaid leave programs, serving as a primary resource for employees and managers regarding leave policies, and ensuring compliance with City, State, and Federal regulations. The position requires reviewing and analyzing leave requests, coordinating with healthcare providers, processing transactions in NYCAPS and the Workers' Compensation System (WCS), monitoring leave status, maintaining confidential records, and generating reports. The Leave Administrator must ensure Agency compliance with ADA, FMLA, Workers' Compensation Law, Paid Family Leave regulations, collective bargaining agreements, and applicable City personnel policies. Additionally, the role involves reviewing and processing Workers' Compensation claims, developing process improvements, maintaining internal controls, participating in audits, and preparing reports for management decision-making.

Requirements

• A baccalaureate degree from an accredited college and two years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
• An associate degree or 60 semester credits from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
• A four-year high school diploma or its educational equivalent approved by a state’s department of education or a recognized accrediting organization and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above; or
• Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3 year.

Nice To Haves

• Permanent in the Principal Administrative Associate civil service title
• Reachable on the Principal Administrative Associate open competitive list

Responsibilities

• Coordinate the administration of all paid and unpaid leave programs, including Medical Leave, FMLA, PFL, PPL, Workers' Compensation, Military Leave, and other statutory leave programs, ensuring compliance with City, State, and Federal regulations.
• Serve as the primary resource for managers and employees by providing guidance on leave policies, eligibility requirements, and applicable laws and regulations.
• Review, analyze, and determine appropriate leave actions based on applicable policies and supporting documentation; prepare and issue leave approval, denial, extension, and absence related correspondence.
• Coordinate with employees, physicians and/or health care providers, and third-party administrators to obtain, review, and evaluate medical documentation necessary for leave determinations and return-to-work clearances.
• Process, review, and audit leave-related transactions in NYCAPS and the Workers' Compensation System (WCS), ensuring accuracy, timeliness, and compliance with established policies and procedures.
• Monitor employee leave status, maintain confidential leave records, generate management reports, and analyze leave data to support workforce planning and operational needs.
• Ensure Agency compliance with the Americans with Disabilities Act (ADA), Family and Medical Leave Act (FMLA), Workers' Compensation Law, Paid Family Leave regulations, collective bargaining agreements, and applicable City personnel policies.
• Review and process Workers' Compensation claims, ensuring statutory deadlines are met and all required documentation is accurate and complete.
• Develop and implement process improvements, maintain internal controls, participate in audits and special projects, and prepare reports and recommendations to support management decision-making.

Benefits

• Inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce
• Work environment that is free from discrimination and harassment

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level