LEASING ADMINISTRATIVE ASSISTANT

Wilmorite Inc • Rochester, NY

1d • $24 - $27 • Onsite

About The Position

Provides administrative, reporting, marketing, and coordination support to the leasing team by maintaining accurate tracking tools, preparing materials, supporting specialty leasing documentation, and assisting with industry event planning. This position offers a strong foundation for individuals interested in building a career in leasing. By working closely with the leasing team and gaining hands-on experience in reporting, marketing support, specialty leasing documentation, and industry coordination, the Leasing Assistant can develop the knowledge and skills needed to grow into a Leasing Representative role and advance within the department.

Requirements

• 1-3 years of administrative, leasing support, commercial real estate, or related office experience preferred
• High school diploma or equivalent required
• Strong organizational skills with the ability to manage multiple projects, deadlines, and reporting requirements
• Proficiency in Microsoft Office, especially Excel, Word, and Outlook
• Excellent written and verbal communication skills and a high level of professionalism
• Ability to prepare accurate reports, maintain records, and track required documentation
• Ability to work collaboratively with the leasing team and external contacts in a fast-paced environment

Nice To Haves

• Associate or bachelor’s degree in business, marketing, real estate, or a related field preferred

Responsibilities

• Prepare and update daily call sheets for the leasing team.
• Assist the leasing team with creating and maintaining marketing packages and presentation materials.
• Complete weekly updates to leasing tracking reports and maintain accurate records.
• Coordinate industry conventions, including scheduling, logistics, materials, and follow-up.
• Prepare specialty leasing agreements and assist with related documentation.
• Collect, organize, and track required documents, including insurance certificates and sales reports.
• Provide general administrative support to the leasing department as needed.
• Assist with special projects and additional leasing department assignments as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED