Lease And Asset Management Analyst

Birnie Bus Service, Inc•Wall Township, NJ

11d•$50,000 - $60,000•Hybrid

About The Position

The Lease & Asset Management Analyst administers and maintains the company’s vehicle and facility lease portfolio across U.S. and Canadian operations. The role maintains accurate lease information, supports timely payment processing, establishes vehicle lease schedules in Visual Lease, and ensures supporting documentation is complete and current. The analyst also assists with tracking, recording, and reconciling fixed assets in the company’s accounting system. The position works with Finance, Fleet, regional operations, lenders, vendors, management, Risk, and Accounts Payable to coordinate lease activity and maintain vehicle and facility lease records. It also manages fixed-asset lifecycle activities, maintains the fixed asset register, performs reconciliations, tracks capital expenditure requests and vehicle payments, and supports forecasting and audits.

Requirements

Strong organization, planning, and attention to detail, with the ability to maintain accurate records and manage large volumes of detailed information.
Strong Microsoft Excel skills.
Basic understanding of accounting and reconciliation processes, with strong analytical and problem-solving skills.
Excellent time management, multitasking, and prioritization skills in a fast-paced environment where responsiveness is critical.
Excellent written and verbal communication skills and a collaborative, customer service mindset.
Strong accountability and follow-through, consistently driving outstanding items to resolution with a focus on continuous improvement.

Nice To Haves

Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
Relevant lease administration, accounting, finance, or operational experience may be considered in lieu of a degree.
1–3 years of experience in lease administration, accounting, accounts payable, finance, fleet administration, or a related field.
Experience working with ERP or lease management systems.
Experience with Oracle Cloud ERP, Visual Lease, or similar systems.

Responsibilities

Coordinate lease-related activities across the vehicle and facility lease portfolio with Finance, Fleet, regional operations, lenders, vendors, and management.
Coordinate documentation for vehicle purchases, deliveries, financing, titles, and registrations, obtaining required information from banks, lenders, vendors, Fleet, Risk, and regional operations.
Set up and maintain vehicle lease schedules and records in Visual Lease, ensuring information is complete, accurate, and current.
Review vehicle lease invoices and supporting documentation, track financing activity and payment schedules, and follow up on outstanding items.
Support vehicle lease buyouts, early payoffs, refinancing, and lender requests; resolve discrepancies in lease records, invoices, payments, or financing information.
Set up and maintain facility leases in leasing software, including lease terms, payment schedules, renewal dates, amendments, and supporting documentation.
Coordinate monthly facility rent payments, work with Accounts Payable to set up landlords and vendors, and process rent adjustments, escalations, and other lease changes.
Prepare monthly facility lease payment reports for regional review and approval, and monitor expirations, renewals, payment changes, and other key dates.
Manage the fixed asset lifecycle, including recording additions, validating classification and capitalization, tracking transfers, and processing retirements and disposals with proper documentation and in compliance with company procedures.
Maintain an accurate fixed asset register, including cost, useful life, classification, and location.
Perform subledger reconciliations, including reconciliations to the Fleet Management system, and resolve discrepancies timely.
Track Capital Expenditure Requests (CERs) and vehicle payments, align approved spend with recorded additions, and support capital forecasting and internal and external audits with schedules and documentation.