Lease Administrator

Leslie's • Phoenix, AZ

15h • Hybrid

About The Position

The Lease Administrator plays a critical role in supporting Leslie’s growing real estate portfolio by managing lease administration activities across retail stores, commercial service centers, distribution centers, and corporate offices. This position is responsible for maintaining accurate lease records, ensuring compliance with lease obligations, managing financial processes, and partnering with internal teams and landlords to resolve lease-related matters.
The ideal candidate will have strong analytical skills, attention to detail, and the ability to interpret complex lease agreements while managing multiple priorities. This role serves as a subject matter expert on lease administration, supporting rent processing, audits, reconciliations, reporting, and real estate initiatives that impact business operations.

Requirements

• Bachelor’s degree in Real Estate, Accounting, Finance, Business, or a related field preferred; or equivalent experience.
• Minimum of four (4) years of experience in accounting, finance, real estate, lease administration, or legal support, preferably within a multi-location retail organization.
• Working knowledge of commercial lease agreements, lease accounting principles, and general accounting practices.
• Ability to manage a high volume of lease activity while maintaining accuracy and meeting deadlines.
• Strong analytical, organizational, and problem-solving skills with the ability to research and resolve complex issues.
• Excellent written and verbal communication skills with the ability to collaborate effectively with internal partners and external vendors.
• Strong attention to detail and ability to work independently in a fast-paced, team-oriented environment.
• Proficiency with Microsoft Office Suite, spreadsheets, databases, and internet-based systems.

Responsibilities

• Manage and maintain lease agreements, critical dates, rent schedules, and key lease information within the lease administration system.
• Review and process monthly rent statements to ensure accuracy, lease compliance, and timely payment of rent and additional charges.
• Perform detailed Common Area Maintenance (CAM), insurance, and real estate tax audits to reconcile accounts and identify discrepancies.
• Analyze lease terms, landlord billings, and property-related expenses to determine appropriate actions and recommend solutions.
• Communicate audit findings with landlords, negotiate resolutions, and maintain strong professional relationships.
• Process utility invoices and other additional rent expenses outside of standard monthly billing.
• Manage default notices, escalated lease issues, and resolution efforts to minimize operational disruptions.
• Partner with Real Estate Managers, Finance, Payroll, and field teams to research and resolve real estate-related questions and issues.
• Track audit progress, negotiated savings, adjustments, and other lease-related reporting metrics.
• Abstract lease agreements, including rent schedules, critical dates, and key terms, ensuring accurate documentation and reporting.
• Maintain accurate lease records and support lease renewals and critical date notifications in partnership with Real Estate leadership.
• Support new store openings by coordinating rent commencement dates, rent acknowledgments, rentable square footage, and other lease-related requirements.
• Research and respond to inquiries from field teams and Finance related to real estate expenses and P&L impacts.
• Partner with Payroll during year-end processes to research and resolve real estate vendor tax discrepancies.
• Assist with process improvements and reporting enhancements related to lease administration.

Benefits

• Comprehensive medical, pharmacy, dental, & vision plan options.
• Health savings account (with enrollment in the high deductible health plan option).
• Health & dependent care flexible spending accounts.
• Company-paid basic life and AD&D insurance.
• Voluntary supplemental life insurance.
• Company-paid short-term disability and voluntary long-term disability insurance.
• Pre-tax and Roth 401(k) with company match.
• Paid vacation, sick, and bereavement leave.
• Paid holidays, including a floating personal day.
• Employee assistance and wellness programs.
• Earned Wage access is available, allowing early access to a portion of your earned wages before payday.
• Product discounts at Leslie’s Retail stores.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level