Lease Administrator (contract)

Colliers International•Calgary, AB

34d•Onsite

About The Position

As a Leasing Administrator within our Calgary Real Estate Management Services Leasing team, you'll play a pivotal role in supporting the leasing team through administrative, marketing, and reporting functions for office, industrial and retail properties across the Calgary portfolio. This position ensures accurate, timely communication of leasing information, supports property marketing efforts, and provides essential support during budgeting and deal management processes. This is an opportunity to leverage your expertise to help us lead our industry into the future.

Requirements

Minimum of 1-2 years of experience in a similar role (commercial real estate preferred)
Proficient with lease documents and related agreements documents
Excellent verbal and written communication skills
Proactive and highly organized with the ability to prioritize multiple tasks; must be able to work independently as well as take direction from team members.
Accuracy and attention to detail are critical.
Able to identify team and client needs and commit to responding to them in agreed-upon timeframes
Ability to work well in a team environment and has a positive outlook and attitude
Proficient in Word, Excel, PowerPoint
Applicants must be currently authorized to work in Canada on a full-time basis.

Nice To Haves

Experience with Yardi, VTS, or similar is an asset
Ability to handle sensitive information with discretion and professionalism

Responsibilities

Track progress of leasing deals, ensuring accuracy of records and timely updates in internal systems
Enter and update transaction details in systems such as VTS and Yardi to maintain accurate deal pipelines
Ensure broker commissions are processed, tracked and reconciled
Support the preparation of presentations, proposals and packages for both internal and external use as needed
Prepare and distribute the monthly leasing vacancy report
Maintain and update leasing brochures and keep property listings current on the company website
Maintain the accuracy of marketing materials and coordinate occasional email Campaigns
Work with property managers to arrange leasing signage as needed
Provide leasing representatives with essential information (e.g. renewal options, option to terminate, and double check lease expiry dates) for quarterly reporting
Input leasing assumptions into Yardi, prepare budget reports, and ensure the accuracy of all leasing-related data