Lease Administrator - 415 East 65th Street, New York, NY

Rose Associates Inc.•New York, NY

2d•$32 - $35•Onsite

About The Position

Rose Associates is seeking a detail-oriented and organized Lease Administrator to support administration and management of residential lease agreements across its portfolio. The role helps ensure lease documentation is accurate, complete, compliant, and properly maintained throughout the resident lifecycle. Working closely with property management teams, residents, and internal departments, the Lease Administrator oversees lease preparation, renewals, modifications, and related documentation, supporting a seamless experience for residents and property teams. The position requires an on-site presence and movement throughout the property to communicate with residents, employees, vendors, and visitors. The position is based at 415 East 65th Street in New York, New York. Compensation is $32.69–$35.09 per hour, with performance-based incentive compensation opportunities and a comprehensive benefits package.

Requirements

At least one year of residential real estate lease administration experience.
Familiarity with New York City Rent Stabilization laws and residential lease requirements.
Proficiency with Microsoft Office and property management platforms, including iLuvLeasing, On-Site, and Yardi.
Strong attention to detail and ability to review, interpret, and maintain accurate lease documentation.
Strong organizational and time management skills, with the ability to manage multiple deadlines and priorities.
Strong written and verbal communication skills and ability to interact professionally with residents and internal teams.
Ability to work independently and collaborate effectively with property management and other departments.
Valid state real estate license, or ability to obtain one within the first 120 days of employment. Active license holders must register their license with Rose Associates upon hire.
Must be authorized to work in the United States.
Availability to work weekends, including Saturdays and Sundays.

Responsibilities

Prepare, review, and manage the execution of residential lease agreements, ensuring documentation is complete, accurate, and compliant with regulations and company policies.
Maintain organized and current lease files and supporting documentation.
Respond to residents’ and property management teams’ lease inquiries, renewals, modifications, and related matters.
Communicate lease terms, answer questions, and coordinate lease renewals, negotiations, and required documentation.
Manage lease terminations and complete related records and paperwork accurately and on time.
Monitor and track rent payments, adjustments, concessions, and other financial details associated with leases.
Review vacancy leases for accuracy and completeness, and abstract and interpret residential lease documents.
Coordinate resident move-ins and move-outs, including security deposit refunds and related documentation.
Process annual apartment registrations and generate lease renewals; monitor upcoming lease expirations and follow up in a timely manner.
Maintain resident and lease information in property management systems and generate reports on lease status, expirations, and related metrics.
Stay informed about regulations affecting residential lease administration, including New York City Rent Stabilization requirements.
Coordinate with legal counsel and internal departments on lease-related questions and compliance matters as needed.
Partner with property management teams to resolve resident inquiries and provide guidance on lease terms and documentation.
Maintain an on-site presence and move throughout the property to communicate with residents, employees, vendors, and visitors.
Perform additional responsibilities as needed to support lease administration and property management teams.