Lease Administrator

Rally House

2d•Onsite

About The Position

Rally House is a specialty retail store that carries all things local! We are looking for people who enjoy working for a growing organization, as we currently operate 300+ stores nationwide, with many more to come! You will enjoy an exclusive store discount when you join our team, as well as a competitive benefits package with flexible PTO, 401k match, parental leave, paid holidays, and receive continued development opportunities as we grow our company. We don't just provide jobs, we provide careers. Apply today and be part of our growth! The Lease Administrator will support the Real Estate and Finance teams by managing lease documentation, critical dates, and occupancy cost tracking across our growing store portfolio. This role is responsible for maintaining accurate lease records, assisting with lease analysis, and ensuring compliance with lease terms. This position will play a key role in supporting store operations, and landlord communication.

Requirements

Ability to review and interpret commercial lease documents, terms, and compliance requirements
Ability to work effectively across departments in a fast-paced environment
Strong attention to detail and organizational skills
Strong written and verbal communication skills
Bachelor's degree or equivalent experience in related fields
1–3 years of lease administration, real estate, or related experience preferred
Ability to thrive in a fast-paced, high-volume environment while maintaining strong attention to detail
Proficiency in Excel and ability to work with lease data and financial information
Ability to operate a computer, keyboard, mouse, and other standard office equipment
Able to clearly view and read information on a computer screen
Occasionally lift or move items up to 15 pounds

Nice To Haves

Experience with lease administration software (NetSuite) is a plus

Responsibilities

Maintain and update lease abstracts and critical lease data in the lease management system
Track and manage critical lease dates including rent commencements, option notices, expirations, and rent escalations
Maintain lease files, amendments, notices, and related documentation
Support real estate committee reporting and draft executive summaries
Assume additional duties as required in response to organizational growth and changing priorities
Review rent invoices and reconcile charges against lease terms (base rent, CAM, taxes, insurance, and other recoveries)
Assist with reviewing and tracking CAM reconciliations and identifying discrepancies
Monitor percentage rent reporting and breakpoint calculations where applicable.
Support the Real Estate team with lease interpretation and summary analysis.
Review estoppel certificates for accuracy and ensure lease terms, amendments, and key dates are accurately reflected prior to execution.
Coordinate with the company’s insurance broker to obtain and maintain Certificates of Insurance (COIs) for all store locations in accordance with lease requirements.
Prepare reports on lease obligations, upcoming critical dates, and occupancy costs.
Assist with compiling information for internal financial reporting and audits.
Ensure gross sales reporting is accurate and provided promptly pursuant to the lease.
Coordinate with Finance, Accounting, and Store Operations on lease-related matters.
Assist with landlord correspondence related to billing inquiries and lease compliance.
Support the construction team during relocations, renovations, and new store openings while ensuring all related milestone dates are accurately maintained in the lease management system