Lease Administrator I

U.S. ORAL SURGERY MANAGEMENT • Irving, TX

5d • $55,000 - $59,000 • Onsite

About The Position

You will manage the full scope of lease administration services for USOSM in a fast-paced, collaborative environment. The role involves heavy coordination, quality control, financial analysis, client relationship management, and process management & improvement. You will work with members of the real estate team and the accounting team, handle escalations, and drive efficiencies.

Requirements

• Any Graduation (bachelor’s degree preferred but not explicitly required).
• 1-3 years in lease administration or related real estate roles.
• Strong proficiency in Microsoft Office Suite (especially Excel and Word).
• Excellent written and verbal communication.
• Strong organizational, analytical, and multi-tasking abilities.
• Ability to work independently and in a team.
• Customer service orientation and relationship-building skills.
• Ability to work under pressure and prioritize effectively.

Nice To Haves

• Experience with CoStar.
• Experience with lease management software is a big plus.
• A detail-oriented professional with lease administration expertise, particularly in abstraction, financial reconciliations (CAM, taxes, variances), and client-facing work.
• Proactive in identifying savings/opportunities, and skilled at process optimization.

Responsibilities

• Abstract and review leasing details, coordinate abstractions from transition/regional teams, manage data entry/validation, ensure date integrity, and set up/maintain reminders. This includes maintaining leases within Costar to ensure the proper accounting is generating based on the most recent agreements.
• Review CAM, escalations, insurance, real estate tax invoices. Perform rent variance analysis and rent payment processing. Subtenant account management, billing, and collections. Conduct audit/year-end reconciliations, track savings, reconcile invoices, and resolve discrepancies.
• Run the rent process monthly to pay lease liabilities. Project assignment and QC tracking. Streamline processes and drive efficiencies. Partnership with Internal stakeholders Invoice preparation.
• Generate monthly/quarterly/annual reports, ad-hoc reports, financial analysis, and volume trends. Continuous monitoring of critical dates.
• Build and maintain relationships (Internal clients, vendors, landlords), adopt a “Customer First” mindset, assist with new practices setups, and review estoppels.
• Identify conflicts/high-risk items in leases, provide feedback on lease language.
• Remain agile with shifting priorities, deliver projects on time/budget, and handle other assigned duties.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree