Lease Administrator I

U.S. Oral Surgery Management•Irving, TX

5d•$55,000 - $59,000•Onsite

About The Position

You will manage the full scope of lease administration services for USOSM in a fast-paced, collaborative environment. The role involves heavy coordination, quality control, financial analysis, client relationship management, and process management & improvement. You will work with members of the real estate team and the accounting team, handle escalations, and drive efficiencies.

Requirements

Any Graduation (bachelor’s degree preferred but not explicitly required).
1-3 years in lease administration or related real estate roles.
Strong proficiency in Microsoft Office Suite (especially Excel and Word).
Excellent written and verbal communication.
Strong organizational, analytical, and multi-tasking abilities.
Ability to work independently and in a team.
Customer service orientation and relationship-building skills.
Ability to work under pressure and prioritize effectively.

Nice To Haves

Experience with CoStar.
Experience with lease management software is a big plus.
A detail-oriented professional with lease administration expertise, particularly in abstraction, financial reconciliations (CAM, taxes, variances), and client-facing work.
Proactive in identifying savings/opportunities, and skilled at process optimization.

Responsibilities

Abstract and review leasing details, coordinate abstractions from transition/regional teams, manage data entry/validation, ensure date integrity, and set up/maintain reminders. This includes maintaining leases within Costar to ensure the proper accounting is generating based on the most recent agreements.
Review CAM, escalations, insurance, real estate tax invoices. Perform rent variance analysis and rent payment processing.
Subtenant account management, billing, and collections.
Conduct audit/year-end reconciliations, track savings, reconcile invoices, and resolve discrepancies.
Run the rent process monthly to pay lease liabilities.
Project assignment and QC tracking.
Streamline processes and drive efficiencies.
Invoice preparation.
Generate monthly/quarterly/annual reports, ad-hoc reports, financial analysis, and volume trends.
Continuous monitoring of critical dates.
Build and maintain relationships (Internal clients, vendors, landlords), adopt a “Customer First” mindset, assist with new practices setups, and review estoppels.
Identify conflicts/high-risk items in leases, provide feedback on lease language.
Remain agile with shifting priorities, deliver projects on time/budget, and handle other assigned duties.