Lease Administration Manager

Cornerstone Companies•Indianapolis, IN

6d•$60,000 - $65,000•Onsite

About The Position

The Lease Administration Manager is responsible for supporting the Property Management and Accounting Teams with the tasks associated with the assigned property management portfolio. This position is accountable for the accuracy and completeness of lease data at every stage. From initial abstraction through activation, escalation, amendment, and termination — ensuring that what is documented in the lease is faithfully reflected in the systems that drive billing, reconciliation, and reporting that our Teams rely on. Operating at the critical intersection of property management and accounting, this role requires a professional who can translate complex legal language into actionable financial data, ensure precise lease abstraction, and leverage industry-standard commercial accounting software to drive operational compliance and revenue accuracy.

Requirements

Minimum 5+ years of dedicated commercial lease administration or property management experience
Deep understanding of commercial real estate legal terminology, contract structures, and lease nuances
Bachelor’s degree in Real Estate, Finance, Business Administration, or a related field (or equivalent practical experience)
Exceptional oral and written communication
Advanced level of proficiency in Excel, PowerPoint, and Word
Demonstrated proficiency in commercial accounting/property management software

Nice To Haves

Holding or actively pursuing professional designations such as LEAPS (Lease Administration Professional), CPM (Certified Property Manager) through IREM, or RPA (Real Property Administrator) through BOMA
Direct, hands-on experience with advanced modules or specific enterprise systems such as Yardi

Responsibilities

Analyze, interpret, and translate complex legal language from commercial lease agreements.
Accurately abstract lease data into a database(s) (rent escalations, renewal options, operating expense clauses, and tenant responsibilities).
Setup Units and Square Footage for new buildings.
Review and enter new Leases/Tenants, including recurring charges.
Setup Late Fees for all Leases/Tenants.
Enter any Lease Amendments and Modifications.
Update Indexation tables for CPI Increases.
Administrator for Deal Manager – moving finalized/approved leases in Deal Manager to Yardi Voyager.
Setup CAM Reconciliations once lease is reviewed.
Work closely with the Accounting Team to support annual CAM reconciliations, audit requests, and revenue tracking.
Work with PMs on any changes needed to Units, Leases/Tenants, Recurring Charges, CAM Reconciliations.
Work with Accounting if any changes are needed to previously posted charges.
Enter Lease Terminations for any tenants that move-out and change to Past Tenant.
Other duties as assigned.