Learning & Development Project Assistant
About The Position
Under the supervision from the Senior Learning Experience Designer, The Learning & Development (L&D) Project Assistant provides critical project coordination and operational support for the ASI CPP learning team. Reporting to the Senior Learning Experience Designer, this role helps manage timelines, track deliverables, organize meeting logistics, and monitor progress across training initiatives. The L&D Project Assistant plays a key role in supporting blended learning development, vendor coordination, and evaluation reporting. This role is well-suited for students pursuing careers in project management, education administration, or organizational development.
Requirements
- All academic backgrounds welcome to apply, those interested in project management preferred
- Detailed-oriented, strong organizational skills, and ability to manage multiple priorities with accuracy and follow-through, highly desired.
- Familiarity with project management tools (e.g., Monday.com) and cloud-based collaboration platforms (e.g., Microsoft Teams) or ability to learn them quickly, highly desired.
- Comfort working with data tracking, reports, and task coordination in a fast-paced, collaborative team.
- Interest in learning operations, strategic planning, or adult education preferred.
- Willingness to learn about inclusive facilitation, psychological safety, and competency-based learning models.
- Ability to take direction, work independently, manage time effectively, and meet project deadlines.
- Strong written communication and interpersonal skills, with a collaborative mindset working with diverse stakeholders.
- Ability to work with a diverse student population and campus community
- Ability to operate a computer workstation using word processing, spreadsheet and other computer applications in use
- Ability to satisfactorily complete a background check (including a criminal records check)
Responsibilities
- Maintains project schedules and task boards (e.g., Monday.com) for learning initiatives, tracking deadlines, risks, and dependencies.
- Assists with internal meeting preparation, including agenda drafting, note-taking, action item tracking, and follow-up communications.
- Tracks status and inventory of learning content, supplies, evaluation tools, and vendor contracts for active training projects.
- Supports coordination with external facilitators, including scheduling, document routing, and onboarding.
- Organizes and maintains program tracking files for initiatives like professional development, blended learning rollouts, and credentialing.
- Compiles and assists with formatting evaluation results, attendance data, and survey responses for reporting and retrospectives.
- Collaborates with the Senior Learning Experience Designer and L&D Manager to support quarterly dashboards and milestone reporting.
- Maintains shared resource folders, templates, and forms used across learning projects and development teams.
- Coordinates with other assistants to align timelines, communication, and project logistics.
- Attends required training and retreats throughout the year
- Performs other related duties as assigned
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
