Leadership Team Support Specialist

MSD • Wilson, NC

4d • Onsite

About The Position

The Associate II, Administrative Services position provides administrative support to the Manufacturing Division Wilson Site Leadership Team as well as direct operational support to their departments. This position will require advanced computer skills and ability to follow our company's administrative processes. This position will work both independently and as part of a team.

Requirements

• Minimum 5 years of experience working in an office or professional administrative role
• Strong organizational and time-management skills with the ability to manage multiple priorities with minimal supervision
• Strong computer skills and ability to use Microsoft office Suite as well as enterprise software systems supporting HR, purchasing, travel, expense management, and similar applications
• Strong attention to detail and follow-through
• High degree of professionalism with strong verbal and written communication skills
• Demonstrated ability to handle confidential and sensitive information with discretion
• Communication
• Computer Literacy
• Data Entry
• Document Management
• Email Management
• File Management
• Inventory Management
• Microsoft Office
• Office Management
• Payment Handling
• Processing Expense Reports
• Project Coordination
• Purchase Order Management
• Travel Coordination
• Vendor Management
• Written Communication

Nice To Haves

• Associate degree or position related certificates preferred
• Experience supporting a manufacturing, pharmaceutical, biotech, or similar regulated industry
• Experience using enterprise systems such as SAP, Workday, Ariba, Concur, etc.
• Event coordination or management experience
• Demonstrated project management skills showing ability to prioritize tasks, manage timelines, and meet deadlines
• Event Planning

Responsibilities

• Providing administrative support
• Executing administrative tasks
• Purchase order management
• Owning document control and similar departmental responsibilities
• Ensure all responsibilities are executed in compliance with safety, environmental, quality (GMP), financial, and corporate governance requirements
• Maintain a safe workplace and manage duties in a safe manner
• Serve as a departmental resource for compliance-related documentation, records management, document control, and standard operating procedure (SOP) administration
• Maintain document repositories and records in accordance with applicable regulatory and company requirements
• Perform administrative tasks for Site Leadership Team as assigned in support of efficient operations within the site and/or department
• Complete various assignments requiring analytical ability, independent judgment, creativity, and problem-solving skills
• Exercise sound judgment, maintain confidentiality, and proactively manage multiple priorities in a fast-paced manufacturing environment
• Manage complex calendars, meeting schedules, and conference room reservations
• Coordinate leadership meetings, town halls, staff meetings, and site-wide events
• Support continuous improvement initiatives and cross-functional projects
• Provide purchasing support to assigned department and help manage expenses in alignment with budget
• Purchase miscellaneous supplies needed to support ongoing activities within the assigned department or area
• Recognize and implement opportunities for efficiency and financial savings including elimination of waste
• Arrange travel and expense reporting in accordance with company policies
• Maintain organizational charts, distribution lists, contact information, and departmental documentation
• Support hiring and interviews for prospective team members
• Function as liaison for communications between site leadership and all areas of the site team
• Build effective relationships within functional areas at the site as well as across the company's network
• Effectively communicate and interact with internal and external contacts that may include our company's senior leadership, public officials, state, local, and federal government officials
• Perform duties while supporting a culture of inclusion and positive work environment within the team and site

Benefits

• medical, dental, vision healthcare and other insurance benefits (for employee and family)
• retirement benefits, including 401(k)
• paid holidays
• vacation
• compassionate and sick days

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED