Leadership Program Supervisor- Hybrid

TMNA Services•Bala Cynwyd, PA

4d•Hybrid

About The Position

Works collaboratively with the SVP of Talent Management and Organizational Development to execute two annual multi-faceted leadership development programs. Provides support, event planning, and program coordination for six to eight annual multi-day events for 50-100 participants, plus 10-15 additional virtual trainings. Supports other enterprise talent development activities and events across North America.

Requirements

BA/BS degree required
At least two years experience in HR, Communications, Training, Organizational Development or other related field
Experience working with event planning or conference management in a corporate, educational or non-profit setting with a focus on managing logistics: Hotels, caterers, transportation services, etc.
Experience with vendor management/relations: Analysis of costs, negotiations, understanding of contracts and contract management, vendor selection process, invoicing and payment
Superior project management skills: Plan, organize, monitor, and control projects, ensuring efficient utilization of resources, to achieve project objectives and deadlines
Superior writing skills: writing emails, drafting documents, copy editing
Superior customer service orientation: Responsive, courteous, and professional to program participants and key stakeholders.
Ability to liaison and manage communications with Senior Executives
Strong knowledge of Microsoft Office, especially superior PowerPoint and Excel
Superior time management ability: Ability to multi-task, prioritize key rate determining factors, and meet deadlines
Strong attention to detail
High problem solving skills: ability to independently analyze a situation and develop possible solutions, thinks creatively to improve processes and best end result
Ability to self-manage and work independently and without supervision

Responsibilities

Supervises all aspects of content associated with the leadership program, including PPT Presentations, facilitator outlines, participant materials, handouts, and rosters.
Provides drafting, updating, version control and copy editing.
Develops participant packets, name tags, and gift items
Provides design and branding support for program materials and supplies
Administrates and coordinates a mentorship program for participants
Analyzes and manages training evaluation process and implements continuous improvement on instructional material in collaboration with Management
Provides support for program teambuilding events: Researches vendors, analyzes options, provides pricing reviews, makes recommendations. Collaborates on the development of custom activities
Develops and executes participant communications, including pre-packets, pre-work instructions, participant correspondence.
Develops and administrates a social media site dedicated to participant communications
Manages all program logistics, including hotel, transportation, catering, signage, displays, materials, facilities, and IT needs; Provides onsite event support
Administrates the program’s project plan, ensuring alignment and completion of all related event tasks
Provides vendor management: Negotiates and administrates contracts with service providers; Manages BEOs; Handles all invoicing; Manages vendor appointments and communications. Serve as liaison with vendors on event-related matters.
Manages program invoices and expense payments
Supervises program evaluation process: Developing surveys, analyzing results, and reporting out
Coordinates and aligns with Tokio Marine Global HR Team.
Supports Global and Regional HR events as needed
Provides organizational development support for Tokio Marine Global Services: Communications, Employee Engagement, Training and Culture Development
Ensures that standards and requirements are maintained on an on-going basis