Leadership Forums Specialist
About The Position
The Leadership Forums Specialist will play a pivotal role in shaping how Vancity’s leaders come together to align on strategy, culture, and impact. This role owns the end-to-end planning and delivery of enterprise leadership forums, ensuring each convening is purposeful, designed with intention, and delivered with excellence. Working closely with senior leaders, cross-functional partners, and external vendors, the specialist will translate strategy into compelling leadership dialogue that strengthens organizational coherence and leadership effectiveness. The ideal candidate is a highly organized, detail-oriented, strategic, and relationship-driven professional who thrives in complex environments and brings enthusiasm, vision, and purpose to event planning. This role requires both a tactical event planning skillset for complex logistics and a strategic mindset for designing agendas, presentations, and interactive sessions.
Requirements
- A post-secondary degree in business, communications, organizational development, or a related field.
- 5+ years of progressive experience in event planning, executive forums, program or project management, or a similar role.
- Demonstrated experience leading complex, multi-stakeholder initiatives from concept to delivery.
- Strong project management capabilities, including budget, timeline, and risk management.
- Advanced PowerPoint and presentation development skills, with a strong eye for narrative and visual design.
- Proven ability to work effectively with senior leaders, cross-functional partners, and external vendors.
Nice To Haves
- Experience supporting executive offsites or enterprise-wide leadership programs.
- Familiarity with leadership development, culture, equity, and talent initiatives.
- Experience working in large, values-driven or purpose-led organizations.
Responsibilities
- Owning and project managing the annual leadership forums calendar, including sequencing events, objectives, audiences, and agendas for Senior Leadership Summits, Line-of-Business Leadership Forums, and All-Managers Meetings.
- Leading end-to-end project management for leadership forums, encompassing logistics and content from planning through delivery and post-event follow-up.
- Supporting the Chief of Staff to the CEO and Sr. Executive Assistant to the CEO in the planning and delivery of quarterly Executive Leadership Team Offsites.
- Managing budgets, logistics, timelines, invite lists, risks, and dependencies across multiple concurrent events.
- Serving as the day-of, onsite coordinator for leadership forum events, including creating and overseeing detailed run-of-show, coordinating internal and external support staff, and adjusting timing, flow, or other details quickly and effectively when required.
- Acting as the central point of coordination across key internal collaborators such as Enterprise Strategy, Executive Leadership, and facilities teams, as well as other cross-functional collaborators and event attendees.
- Researching, vetting, aligning on scope of services, coordinating detailed plans, and serving as the primary point of coordination among external vendors, including venues, caterers, audio-visual, décor, and external speakers.
- Shaping clear, cohesive agendas and session flows that translate strategy into actionable leadership dialogue.
- Developing PowerPoint presentations and materials to be presented by executive leaders, translating complex strategy into compelling narratives tailored for the audience and the moment in time.
- Coordinating pre-reads, presentations, and post-event materials across multiple teams.
- Establishing success measures, gathering participant feedback, and continuously improving forum design and execution.
- Bringing passion and vision to the role by constantly innovating and improving upon events to enrich and deepen the attendees’ experience in ways that help build connections, align teams to strategic priorities, and energize and inspire Vancity leaders.
Benefits
- Competitive rewards and benefits
- Customizable benefits packages that can be tailored annually
- Generous vacation: 3-4 weeks to start, with additional days earned over time
- Extra stat holidays: 2 extra days in addition to BC’s 11 statutory holidays
- Care days for personal or family illness
- Immediate health coverage: Health and dental benefits begin on hire date, with three levels of coverage
- Defined Benefit Pension: A retirement plan providing a guaranteed income for life
- Annual incentive program (subject to eligibility requirements)
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
