Leadership Assistant

DPR Construction•San Francisco, CA

1d•Onsite

About The Position

DPR Construction is a unique technical builder with a passion for results. Ranked in the top 50 general contractors in the country since 1997, we are a national commercial contractor and construction manager that has grown with our customers by delivering measurably more value. As an employee-owned organization that relies on the contributions of the whole, DPR places a premium on finding and developing the right people. We want individuals who share our core values and demonstrate a true passion for what they do in the office or field. Good judgment and sense of humor also a plus. The ultimate responsibility of this role is to create additional bandwidth and capacity for a DPR Leadership Team member for Sales + Marketing (Get Work), while also supporting the effectiveness of the broader Get Work Leadership Team, including leaders across Marketing and Get Work Centers of Excellence. This role will provide primary executive support to the Sales & Marketing Leader, while also offering shared administrative and coordination support to the broader Get Work leadership team where appropriate. This may include assisting leadership team members with calendaring, travel coordination, expense management, meeting logistics, and preparation of materials. This role helps ensure leaders are organized, prepared, and able to focus on the highest-value work by improving coordination, communication, and follow-through across leadership priorities and initiatives. This is a trusted role that requires discretion and implied confidentiality. Over time, the individual will be expected to identify—and eventually anticipate—administrative and process-oriented needs, helping streamline activities that enable leaders and teams to operate more effectively.

Requirements

Professional written and verbal communication
5+ years supporting C-Level executives
Experience planning both domestic and international travel
Proficient with Microsoft Office (OneDrive, Outlook, Word, Excel, PowerPoint, Teams, etc)
Proficient with expense reporting software, preferably ChromeRiver
Exceptional attention to detail, organizational and time management skills
Ability to problem solve, ask questions, identify issues
Ability to work independently and take ownership of role and responsibilities
Ability to remain flexible in the face of changing deadlines, travel plans and calendars
Ability to maintain discretion and strict confidentiality
Ability to anticipate needs and show a high level of initiative

Nice To Haves

Experience working in an A/E/C industry a plus

Responsibilities

Provide primary executive support to the Sales & Marketing Leader and shared administrative support to Get Work leadership team members as appropriate
Facilitate clear and professional communication with internal and external stakeholders
Anticipate needs and help prioritize time, acting as a gatekeeper to protect leader focus
Manage complex calendars, coordinating meetings, conference calls, and events
Coordinate domestic and international travel arrangements and maintain detailed itineraries
Assist leadership team members with travel and scheduling as needed
Plan and coordinate leadership meetings, workshops, and offsites, including agendas, logistics, and follow-up actions
Coordinate meeting logistics such as scheduling, meeting space, and catering
Capture meeting notes and track action items
Manage email prioritization and draft communications when appropriate
Prepare presentations, reports, and meeting materials
Support preparation and distribution of leadership communications, pre-reads, and summaries
Support scheduling and organization of leadership check-ins and development discussions
Prepare and process expense reports (ChromeRiver)
Maintain organized digital files and leadership materials
Conduct research and gather supporting information as needed
Provide additional administrative and ad hoc support as requested