Leadership Development Executive Assistant

Pennant Services•Salt Lake City, UT

1d•Hybrid

About The Position

The Leadership Development Executive Assistant is responsible for providing comprehensive support to the Leadership Development team by coordinating and managing logistics for the leadership development department. This includes but is not limited to being an ambassador for our Ascend leadership brand, booking hotels, ordering food, and managing various administrative tasks within Pennant systems. The assistant will also handle the scheduling and coordination of meetings and calls through Outlook, ensuring seamless communication and organization. This role requires strong organizational skills, attention to detail, and proficiency in Microsoft applications. The ideal candidate is solution-oriented, adaptable to challenges, calm under stress, can engage with executives in a professional manner and can manage multiple tasks efficiently. At The Pennant Group, our culture is rooted in CAPLICO—Customer Second, Accountability, Passion for Learning, Love One Another, Intelligent Risk‑Taking, Celebration, and Ownership. We look for leaders who embody these values and elevate them through their work, their teams, and the employee experience.

Requirements

1-2 years of experience as an administrative assistant, receptionist, or coordinator.
Strong organizational and time management skills.
Exceptional attention to detail and accuracy.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
Comfortable navigating and learning new systems.
Ability to prioritize and manage multiple tasks simultaneously.
Solution-oriented mindset with adaptability to changing needs.
Strong communication and interpersonal skills.
Self-motivated and proactive with a problem-solving approach.
Collaborative team player with a willingness to take ownership.
Flexible and adaptable to shifting priorities.
Ability to sit for extended periods while working at a computer.
Occasional lifting of supplies or materials (up to 20 lbs).
Ability to travel occasionally for event coordination.

Nice To Haves

Experience in event or training coordination is preferred.

Responsibilities

Training & Event Coordination Coordinate logistics for leadership development training and events, including booking hotels, travel arrangements, meal plans, and activities for after meetings.
Manage event calendars, send invitations, and track attendee form responses.
Collaborate with vendors and venues to ensure smooth event execution.
Prepare and distribute training materials and resources.
Meeting & Scheduling Coordination Schedule and manage various meetings and calls via Outlook, ensuring proper calendar management.
Coordinate with multiple stakeholders to align schedules and meeting times.
Send reminders and follow-ups to attendees.
Administrative & Systems Support Perform administrative tasks in Pennant systems, including data entry, tracking, and updating records.
Organize and maintain training documentation and reports.
Communication & Collaboration Serves as a point of contact for coordination inquiries related to leadership development events.
Collaborate with internal departments, including HR and operations, to support seamless coordination.
Identify and implement process improvements to increase efficiency.
Shipping Training Materials Ship out new hire welcome boxes Ship out medallions, Basecamp training materials, etc.