Leadership Assistant

DPR•Dallas, TX

18h

About The Position

DPR Construction is seeking a Leadership Assistant to join their People Practices team. This role is critical in providing high-level administrative support to the Dallas Business Unit Leadership Team (BULT), requiring trust, discretion, and confidentiality. The ideal candidate will assess, prioritize, and manage support needs to enhance the effectiveness and capacity of the leadership team. Additionally, this position will manage the planning and execution of events and engagement activities for the business unit and project sites, aiming to create meaningful experiences for all Dallas employees. The candidate should possess excellent written and verbal communication skills, exceptional attention to detail, and embody DPR’s core values: integrity, uniqueness, enjoyment, and ever forward. A good judgment and sense of humor are also considered beneficial.

Requirements

5+ years experience supporting senior leaders.
2+ years experience planning and coordinating office events.
Professional written and verbal communication with ability to.
Proficient with Microsoft Office (OneDrive, Outlook, Word, Excel, Teams, etc).
Intermediate to advanced skills in PowerPoint, and Canva.
Exceptional attention to detail and strong organizational and time management skills.
Ability to problem solve, ask questions, identify issues.
Ability to work independently and take ownership of role and responsibilities.
Ability to remain flexible in the face of changing deadlines and priorities and logistical challenges.
Ability to maintain discretion and strict confidentiality.
Ability to anticipate needs and show a high level of initiative.

Nice To Haves

Experience working in an A/E/C industry a plus.
Must be able to travel by car to off-site company events and retreat locations as needed.

Responsibilities

Provide administrative support to the Business Unit Leadership Team (BULT) for the Dallas Operation.
Assess and identify opportunities to remove administrative and process-oriented tasks from the team and develop new tools or processes to help support and drive efficiencies.
Actively anticipate needs and proactively prepare for various meetings and activities; coordinate appointment logistics, meeting spaces, prepare materials and presentations in support of meetings and/or presentations.
Facilitate professional and consistent communication with all necessary teams, both internal and external, including business-unit wide employee information.
Manage and maintain complex calendars across the team and prioritize meeting requests.
Create and maintain organized meeting minutes, assign and follow up on action items, and communicate to the team.
Monitor program and project status, budgets, and timetables.
Prepare and process expense reports, coordinate travel arrangements, and itineraries.
Perform ad hoc duties as requested.
Partner with People Practices team and the BULT to plan and oversee the execution of annual, quarterly, and on-going events that drive engagement and align with the DPR culture that fosters a sense of belonging.
Serve as the primary point of contact for Dallas events and activities overseeing event planning, coordination and the execution of a variety of events including employee meetings (on and off-site), leadership retreats, recognition programs, training programs, celebrations, community involvement activities, and business unit gatherings with strong support and assistance from the Office Coordinator.
Proactively develop annual / quarterly / monthly event schedule, develop and manage detailed event plans, timelines, budgets, and communications including the creation / distribution of materials to effectively communicate and promote.