Lead Site Document Management Technician

Bechtel • Houston, TX

11h • Onsite

About The Position

As part of the Project Team under the direction of the Project Records Manager, provides document management support, guidance, and coordination of work scope between home office, alternate execution centers (AEC), design partners, jobsite, and client. The position also includes receiving, processing, indexing, distributing, retrieving, and maintaining operation and/or project documents and records in accordance with established policies and procedures. The position requires attention to detail to ensure accuracy and completeness of documents and records as these attributes are being used in an Enterprise Management Content System (ECMS). This position performs a variety of other tasks associated with document management activities. The position works closely and professionally with peers, technical leads, supervisor, and customers.

Requirements

• Bachelor's degree and 2-5 years of relevant experience, or in lieu of degree, 6-9 years of relevant work experience.
• Must have the right to work and remain in the United States without sponsorship.
• Must be able to pass a drug screen and background check.
• Intermediate to expert proficiency in Microsoft Office Word, PowerPoint, Outlook, and Excel. A skills test may be administered.
• Intermediate to expert proficiency in Database entry and filing. A skills test may be required.
• Demonstrated knowledge of implementation and instruction on automated applications relative to document management, scheduling, and collaboration.
• Experience in document control management and processes.
• Excellent working knowledge of computer applications.
• Function well in a fast-paced environment and deal with pressure in a professional manner.
• Must be proactive, use individual initiative, follow assignments through to completion, be attentive to detail, produce quality products, and adhere to tight deadlines.
• Ability to learn new software applications and train others on software use.
• Ability to provide guidance to others in work group.
• Possess a high degree of flexibility, have strong interpersonal skills, and a proven record as a team player.
• Effectively deal with and adjust quickly to changing priorities.
• Good oral and written communication skills.
• Ability to work independently while keeping supervisor apprised of status/issues.
• Must be willing to travel as required.

Nice To Haves

• Current working experience with Aconex.
• Prior experience working in an engineering, procurement, construction environment.
• Knowledge of Bechtel’s organization structure, functions, policies and procedures, industry and regulatory standards.

Responsibilities

• Participates in the maintenance and implementation of the document management system and assists with establishing work processes.
• Interfaces with project team members, client, design partners, and field personnel on a routine basis for the resolution of questions, issues, or actions relating to document management.
• Works in a collaborative manner with the client, design partners, and vendors to implement the project ECMS. Trains others in use of software applications used for document management activities.
• Keeps abreast of department/project technologies, techniques, and services that are available.
• Maintains effective communication with other project team members, client, and field personnel to ensure quality and schedule are met as defined, and provides effective problem resolution with the team.
• May supervise administrative personnel assigned to the project in the functions of document management regarding design partner packages, design documents, supplier documents, communication records, procurement documents, subcontract documents, and construction records.
• Monitors and reviews data entry accuracy for assigned tasks by performing daily, weekly, and monthly quality checks on all documents to verify data accuracy. Ensures records are complete and accurate and compliant with procedural requirements. Adheres to data entry accuracy rates established by the supervisor/organization.
• Supports audits for quality assurance, internal technical reviews, client reviews, and ISO 9001
• Develops and implements procedures, and trains and monitors personnel in the effective use of procedures.
• Reviews, logs, indexes, distributes, maintains, retrieves, and files a wide range of project records and revision-controlled documents (e.g., drawings, specifications, supplier submittals, correspondence, material requisitions, construction work packages, change documents, etc.) in accordance with established procedures, instructions, and guidelines.
• Assists project team members in resolving questions or issues related to document numbering, work process, electronic signatures, document legibility, etc.
• Provides guidance to project personnel on records security classification policy and procedures.
• Assembles information needed to support project activities.
• Creates and distributes document processing reports, as requested.
• Provides metrics, as requested.
• Performs other tasks as assigned by supervisors and managers.
• Ability to work overtime on short notice as required.

Benefits

• Robust benefits to ensure our people thrive
• Advancing careers
• Delivering programs to enhance our culture
• Providing time to recharge

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level