Lead Shipment and Freight Payment & Audit Analyst

Allison Transmission•Indianapolis, IN

13d

About The Position

The Lead Shipment and Freight Payment & Audit Analyst coordinates and improves the efficiency of one-off shipments carried outside the system. The role coordinates shipment documentation with internal and external customers, customer agents, freight carriers, and couriers, and maintains accurate records needed for future shipping activities. It defines and prioritizes documentation requirements for urgent inbound and outbound international and domestic shipments, and establishes roles and responsibilities that support regulatory and tariff compliance. The position assists the FP&A Manager in ensuring payment accuracy after shipment and helps maintain compliance with company safety policies and regulatory requirements across regional and global entities. It also trains additional Allison Transmission and contract personnel globally to ensure process continuity. The role has a direct impact on company revenue and compliance through specialized shipment documentation accuracy and post-shipment invoicing.

Requirements

College degree in Supply Chain Management or Global Logistics.
Five or more years of experience in logistics operations or related business-affairs work involving document creation, accounting, Department of Defense shipping requirements, or a combination of these.
Demonstrated experience in a coordinator role.
Hands-on experience with domestic and international logistics shipments.
Experience preparing and reviewing documents such as bills of lading, packing lists, and commercial invoices.
Working knowledge of ERP systems; SAP is preferred.
Experience working directly with carrier documentation.
Ability and willingness to train others.
Experience resolving shipment discrepancies or documentation issues.
Experience working under tight deadlines and adjusting to last-minute changes.
Proficiency with Microsoft Excel, including functions for shipment tracking and report creation.
Strong data accuracy and attention to detail.
Ability to assess shipment urgency in relation to the need for additional documentation.
Ability to handle exceptions, disruptions, and last-minute documentation requirements.
Strong communication skills and a high level of organization.
Ability to work independently.
Ability to work overtime with little or no notice.

Responsibilities

Coordinate, design, and improve the efficiency of one-off shipments carried outside the system.
Coordinate required documentation with internal and external customers, customer agents, freight carriers, and couriers.
Maintain accurate records of documents required for future shipping activities.
Define, coordinate, and prioritize documentation requirements according to the urgency of inbound and outbound international and domestic shipments.
Define roles and responsibilities for maintaining accurate documentation related to regulatory and tariff compliance.
Assist the FP&A Manager in ensuring payment accuracy after shipment.
Ensure company safety policies and regulatory requirements are met across regional and global internal and external entities.
Train additional Allison Transmission and contract personnel globally to achieve process continuity.
Maintain successful shipment performance, documentation and order accuracy, and working relationships inside and outside the Global Supply Chain group.
Adhere to safety standards and internal SOPs, and demonstrate leadership beyond day-to-day execution.

Benefits

Choice of medical plans with prescription coverage
Employer HSA contribution
Dental and vision insurance
Paid parental leave
Short- and long-term disability
Voluntary benefits including critical illness, hospital indemnity, identity theft protection, and pet insurance
401(k) with company match and contribution
Accrued paid time off
12 paid holidays and 1 floating holiday
Employee wellness program
Tuition assistance program