Lead Recruiting Coordinator

Vast•Long Beach, CA

22h•Onsite

About The Position

At Vast, our mission is to contribute to a future where billions of people are living and thriving in space. Vast is developing next-generation space stations to ensure a continuous human presence in space for America and its allies, enabling advanced microgravity research and manufacturing, and unlocking a new space economy for government, corporate, and private customers. Using an incremental, hardware-rich and low-cost approach, Vast is rapidly developing its multi-module Haven Station. Haven Demo’s 2025 success made Vast the only operational commercial space station company to fly and operate its own spacecraft. Next, Haven-1 is expected to become the world’s first commercial space station when it launches, followed by additional Haven modules to enable permanent human presence by 2030. Our team is all-in, committed to executing our mission safely and on time. If you want to work with the most talented people on Earth furthering space exploration for humanity, come join us. Vast is looking for a Lead Recruiting Coordinator, reporting to the Senior Manager, Talent Operations, to set the standard for how we coordinate. You also serve as the point person for executive scheduling working side by side senior leadership and executive assistants. The Lead Recruiting Coordinator will hold themselves at a high bar ensuring attention to detail and confidentiality while protecting the candidate experience, and build scalable, sustainable processes that position us to execute efficiently as the organization grows. This will be a full-time, exempt position located onsite at our Long Beach location.

Requirements

5+ years in recruiting coordination or a comparable role, including time supporting senior or executive-level scheduling.
Hands-on experience with an applicant tracking system, with Greenhouse preferred.
Strong project management, written, and verbal communication skills.
Experience standing up or significantly overhauling recruiting processes or systems from the ground up, not only maintaining existing ones.

Nice To Haves

Experience with workflow automation, systems integrations, or recruiting tool implementations
Experience operating in a high-growth environment
Strong ownership mindset with a focus on outcomes, accountability, and continuous improvement
Comfort navigating ambiguity and building without a fully defined playbook

Responsibilities

Serve as the point person for executive and senior leadership scheduling, manage complex panels, and onsite interviews with accuracy.
Control access to sensitive candidate information during communications and within our tools.
Coordinate interviews in a way that protects confidentiality at every touchpoint.
Partner with recruiters, hiring leaders, and executive assistants to run scheduling and onsite logistics.
Clear roadblocks, hold recruiters accountable, and strengthen the relationships that improve and scale our process and interviewing experience.
Build and maintain reporting on coordination KPIs, including scheduling speed, interview volume and SLA adherence.
Build and own coordination playbooks and process documentation, and keep them current as we scale.
Find and fix friction in how we coordinate, and propose solutions.
Set the standard for coordination on our team, and guide other coordinators toward it.

Benefits

company equity
medical, dental, and vision coverage for employees and dependents
generous paid time off; up to 20+ days of vacation for exempt staff and up to 10+ days of vacation for non-exempt staff with the ability to cash-out unused vacation annually
paid parental leave
short and long-term disability insurance
life insurance
access to a 401(k) retirement plan
ClassPass credits
personalized mental healthcare through Spring Health
other discounts and perks
snacks, drip coffee & onsite barista, cold drinks, and dinner meals remaining free of charge
lunch subsidized