Lead Program Manager

City of Burlington, Vermont•Burlington, VT

3d•Hybrid

About The Position

The primary responsibility of this position is to manage, evaluate, and continue to develop the Burlington Lead Program. This position sits in the Community & Economic Development Office (CEDO) and works in collaboration with City departments, including the Department of Permitting and Inspections, as well as with community partners such as the VT Department of Health. All activities are completed following the Vermont Regulations for Lead Control and HUD’s Guidelines for the Evaluation and Control of Lead Hazards in Housing (rev. 1997). This role is classified as Non-Union, Pay Grade 19, with an annual salary range of $77,981.82 - $87,008.37. It is designated as Remote Tier 3, allowing for up to two (2) remote workdays per week.

Requirements

Ability to actively support City diversity, equity, and cultural competency efforts within stated job responsibilities and work effectively across diverse cultures and constituencies.
Demonstrated commitment to diversity, equity, and inclusion as evidenced by ongoing trainings and professional development.
Bachelor’s degree required and four years’ experience in lead paint hazard reduction, housing development/rehabilitation or construction, project planning or analysis, or program administration with capital development/planning component required, or human services with at least one year of those at a supervisory level.
Knowledge of federal-state-city grant procedures and contract requirements preferred.
Thorough knowledge of organizational concepts and principles and how to apply them.
Knowledge of the methods of lead analysis, treatment and protection preferred.
Ability to interpret and apply federal and state laws and regulations of considerable complexity.
Knowledge of childhood environmental health hazards and prevention strategies preferred.
Knowledge of government procurement, reporting, permit process, and federal programs preferred.
Experience in specification writing and preparation of bid and contract documents.
Experience managing staff, budgets, grants, and federal compliance.
Knowledge of the hazards of lead, hazard reduction and abatement techniques.
Must be able to obtain certification in Vermont as a lead inspector/risk assessor, contractor supervisor, and project designer.
Ability to screen applicants for program eligibility, develop marketing materials, and represent CEDO in the community.
Proficiency in knowledge of Windows-based software including, but not limited to word processing, spreadsheet, database programs and specification development or construction management software preferred.
Ability to work independently, set priorities, and to budget time and work load.
Demonstrated ability to conform to regulatory and program detail.
Ability to communicate effectively, both in writing and orally.
Ability to prepare, analyze and evaluate vendor bids, contracts and performance.
Ability to interpret and apply federal and state laws and regulations of considerable complexity.
Ability to plan and assign the work of subordinates.
Ability to understand and interpret complex and technical information.
Working knowledge of planning principles and procedures.
Ability to logically analyze and evaluate problems and issues.
Knowledge of the principles, practices, methods and techniques applicable to and used in the field of lead hazards preferred.
Knowledge of governmental and industry standards related to lead materials preferred.
Knowledge of the methods of lead analysis, treatment and protection preferred.
Ability to manage multiple, complex, concurrent projects.
Ability to resolve conflicts and adversarial opinions when working with contractors and property owners.
Interact with courtesy when dealing with the public.
Must obtain and maintain a valid driver’s license.

Nice To Haves

Knowledge of federal-state-city grant procedures and contract requirements
Knowledge of the methods of lead analysis, treatment and protection
Knowledge of childhood environmental health hazards and prevention strategies
Knowledge of government procurement, reporting, permit process, and federal programs
Proficiency in knowledge of Windows-based software including, but not limited to word processing, spreadsheet, database programs and specification development or construction management software

Responsibilities

Manage a team focused on reducing residential lead-based paint hazards.
Manage all personnel functions for Lead Program staff including onboarding, training, performance management, coaching, professional development, in accordance with City policies and collective bargaining agreements as applicable.
Oversee all operational aspects of the program including day-to-day management in compliance with state and federal regulations, City of Burlington policies and priorities, as applicable.
Ensure strict federal grant compliance and financial oversight.
Prepare and submit federal quarterly reports, be the primary contact with HUD Office of Lead Hazard Control and Healthy Housing.
Oversee the project and the annual operating budget of the Burlington Lead Program.
Perform lead risk assessments, lead inspections and clearances in eligible housing units, as needed.
Communicate with property owners, tenants, and others about various options for lead hazard control.
Oversee integration of Healthy Homes assessments, interventions, education, and related grant activities to address environmental health and safety hazards affecting residents.
Oversee grant agreements, construction contracts, and other program documents.
Oversee determination of the eligibility of applicant properties.
Take primary responsibility for program reporting and oversee and contribute to recordkeeping systems.
Oversee the creation and distribution of all program and marketing materials.
Oversee community promotional events such as tabling efforts, presentations, and education campaign.
Review and approve all program brochures, education materials, poster, postcards, banners, newsletters submissions, advertisements, etc.
Evaluate the effectiveness of the program in meeting objectives.
Establish community partnerships and expand on existing opportunities.
Ensure that all Lead Program information on CEDO website is up to date.
Coordinate with the Division of Historic Preservation (or their designated representative) regarding historically sensitive treatments and specifications for historic buildings.
Research and collect information and materials regarding current hazard reduction protocols, techniques and technologies.
Prepare and distribute requests for proposals and negotiate contracts with consultants.
Review and update standard inspection and hazard reduction protocols, based on the requirements of HUD’s Guidelines for the Evaluation and Control of Lead Hazards in Housing and other published federal laws and rules governing lead abatement.
Maintain a database for cost reasonableness compliance.
Monitor XRF testing consultants to insure proper testing protocols are followed.
Develop and oversee quality assurance and quality control systems to ensure consistency, accuracy, regulatory compliance, and high-quality project outcomes.
Maintain and update information on pre-qualified lead abatement contractors.
Facilitate contract closings.
Evaluate bids and advise property owners in the selection of, and negotiations with, qualified contractors.
Provide expertise, training and direction to City staff.
Lead education on the hazards of lead to various groups, including owners, tenants, property managers, renovation and remodeling contractors, and others.
Establish procedures and priorities for responding to high-risk cases, including housing occupied by lead-poisoned children and other vulnerable populations.
Collaborate with staff attorneys with respect to program policies and priorities.
Work to expand lead contractor base; assist start up firms in becoming established.
Spearhead Lead program strategic and operational planning.
Make recommendations and develop proposals concerning program priorities, policies and procedures.
Provide backup for the Project Manager, Outreach Specialist and Enrollment Specialist as needed.
Establish, monitor, and report program performance metrics, production goals, and grant benchmarks to ensure timely achievement of program objectives and funding requirements.
Identify, assess, and mitigate operational, financial, regulatory, environmental, and safety risks associated with program activities.
Serve as the primary program representative with federal, state, regional, and local agencies, elected officials, community organizations, and industry partners.
Performs other duties as required.