Paralegal, IP, Marketing and Privacy

WeWork • New York, NY

2d • $73,500 - $98,000

About The Position

WeWork is seeking a Lead, Paralegal to provide comprehensive legal support across our global Intellectual Property, Marketing, and Privacy functions. This role is designed for a highly organized, process-driven, self-starting, and motivated individual who will facilitate the day-to-day operations of our brand protection and privacy programs, and provide responsive assistance to internal stakeholders across WeWork’s business lines. This is a high impact, cross functional role that will help protect the WeWork brand, support legal compliance, and facilitate growth. We are looking for someone with a baseline of technical experience that is hard-working, willing to learn, and eager to dive in head first to make an immediate impact.

Requirements

• 3+ years of paralegal or compliance analyst experience, ideally within a global technology, real estate or law firm environment.
• Experience with some or all of the following is strongly preferred, though not required for the right candidate who is hungry and willing to learn: data subject requests, vendor risk management, trademark portfolio management, OneTrust, ticketing systems such as Jira and Salesforce, and eDiscovery platforms such as Relativity.
• Experience with, or interest in, general purpose and legal-specific AI tools is also a plus.
• Strong communication skills are essential for this role.
• The candidate must be able to explain technical security controls and privacy concepts in clear, simple language for customers and internal stakeholders.
• Bachelor's degree required

Responsibilities

• Monitor WeWork’s trademark watch notices for potential actions, compile recommendations, and prepare for and drive weekly discussions where decisions are made by attorneys on the team.
• Review, maintain and track trademark renewal/application deadlines.
• Collect specimens to support trademark applications, renewal or use as evidence in proceedings.
• Maintain an updated database of specimens to remain relevant to brand direction.
• Instruct and liaise with outside counsel on decision-points, action items, and requests for information.
• Review legal invoices for accuracy.
• Monitor domain watch notices for potential actions.
• Draft and submit domain takedown cease and desist letters as needed.
• Assist with UDRP complaint drafting and proceedings.
• Maintain an ongoing list of infringing domains to inform domain portfolio strategy.
• Perform research to assist in investigations of brand misuse and potential infringement.
• Liaise with and instruct outside counsel as needed.
• At the direction of attorneys on the team, draft terms and conditions and promotional offers for marketing materials, coordinating with stakeholders to ensure compliance with consumer protection laws from a global perspective.
• Draft and review agreements and licenses for marketing functions related to events, paid media, sponsorships, speaking engagements, and brand placements.
• Help conduct reviews in connection with new product and/or business launches.
• Act as the primary owner of our global data subject rights (DSR) processes and management of DSR requests.
• Monitor and manage WeWork’s Privacy inbox and OneTrust privacy portal to effectively triage and process access, deletion and other DSR requests in a timely manner, coordinating with the privacy attorneys, IT and system owners and responding to data subjects within applicable legal deadlines
• Support our sales and procurement functions by facilitating security questionnaires and compliance reviews.
• Support privacy program operations by updating Records of Processing Activities (ROPA), data maps, and policy documentation.
• Support WeWork’s compliance posture through accurate record-keeping, documentation, and audit preparation.
• Draft responses to customer privacy/security questionnaires using templates and a centralized answer repository.
• Assist with the maintenance of security certifications (e.g., ISO 27001) by gathering technical evidence and organizing documentation.
• Help maintain and update WeWork’s privacy policies, cookie policies, and customer-facing compliance documentation.
• Support vendor risk assessments and third-party due diligence requests.
• At the direction of attorneys on the team, facilitate the negotiation of data processing agreements, and respond to routine requests from stakeholders throughout WeWork’s business functions.
• Build systems and, where applicable, automate workflows to enable the team to triage and prioritize tasks.
• Build and maintain the knowledge base that powers fast, consistent responses to customers and internal stakeholders.
• Oversee the signing and notarization of a high volume of legal documents related to WeWork’s trademark portfolio maintenance.
• Serve as a reliable operational resource connecting stakeholders across WeWork’s business.
• Take on additional projects and tasks as needed in response to the evolving needs of the IP and Privacy legal team.
• Schedule and maintain cadence of regular team meetings.
• Keep track of ongoing projects, providing project management where necessary.

Benefits

• 20 days of PTO, approximately 13 paid holidays, and 80 hours of paid sick time per full calendar year
• 16 weeks paid parental leave
• competitive healthcare benefits
• 401k plan
• life and AD&D insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level