Lead, Operations

AdaptHealth•Foothill Ranch, CA

About The Position

The Lead Operations Specialist supports the Operations Team by handling tasks that address each region’s needs. The role serves as a subject matter expert, trains new hires, and mentors team members. As needed, the Lead Operations Specialist may assess patients, deliver and set up medical equipment, and drive a company vehicle. The position also supports operational workflows, documentation and insurance processes, regulatory compliance, performance monitoring, and staff development. It includes on-call responsibilities during non-business hours in accordance with company policy.

Requirements

High school diploma or equivalent required.
Valid and unrestricted driver’s license in the state of residence.
Related experience in healthcare administrative, financial, or insurance customer service, claims, billing, call center, or management, regardless of industry.
Excellent verbal and written communication skills.
Ability to prioritize and manage multiple tasks.
Proficient computer skills and knowledge of Microsoft Office.
Ability to learn new technologies and understand data flows and system interactions.
Ability to work independently and as part of a group.
Ability to adapt and remain flexible in a rapidly changing environment; demonstrate patience, accountability, initiative, and effective teamwork.
Ability to regularly lift or move up to 50 pounds, frequently lift or move up to 100 pounds, and occasionally lift or move up to 160 pounds.
Ability to stretch, bend, stoop, crouch, and perform moderate to heavy physical labor while moving equipment and supplies.
Ability to drive independently and travel as needed, and to access patients’ residences without assistance.
Ability to communicate effectively with customers and demonstrate empathy, compassion, courtesy, and respect for privacy.

Nice To Haves

Associate’s degree in healthcare administration, business administration, or a related field.
General knowledge of Medicare, Medicaid, and commercial health plan methodologies and documentation requirements.
Experience in a healthcare organization or a pharmacy that routinely bills insurance or provides diabetes-related services, medical supplies, HME, pharmacy, or Medicare-certified healthcare services.

Responsibilities

Supervise and guide team members in daily operations and complex case resolution; serve as the escalation point for difficult issues and regulatory compliance questions.
Lead team meetings, conduct onboarding, and facilitate ongoing training and staff development for operations and client engagement teams.
Monitor team performance metrics and productivity standards, providing feedback and coaching as needed.
Develop and implement process improvements and workflow optimization strategies; help define, document, and refine procedures based on industry and company best practices.
Coordinate with management on staffing needs, scheduling, and resource allocation.
Maintain expertise in Medicare guidelines, payer policies, clinical documentation, and regulatory changes to guide team decisions and determine qualification and compliance status for equipment and services.
Analyze data and reports to identify workflow errors, troubleshoot exceptions, advise staff on corrections, and collaborate with the Operations Team on solutions.
Communicate with operations teams and leadership about process trends, insurance issues, and improvement opportunities; prepare operational trend and performance reports for management review.
Maintain working knowledge of AdaptHealth products, services, and customer service, intake, operations, and revenue cycle workflows.
Review, process, and verify documentation, including insurance eligibility, coverage, co-insurance, deductibles, and pre-authorization submissions.
Use multiple online EMR systems to obtain, enter, and review documentation, authorizations, and expiration dates.
Meet quality assurance requirements and key performance metrics with attention to detail and organization.
Listen to teams and leadership and handle stressful situations with compassion and empathy.
As needed, perform patient assessments and reassessments, deliver and set up medical equipment, and safely drive and maintain a company vehicle.
Follow PPE, infection control, and hazardous materials handling procedures.
Assume on-call responsibilities during non-business hours per company policy.
Maintain patient confidentiality and comply with HIPAA and AdaptHealth’s Compliance Program; complete assigned compliance training and other required education.
Assist with projects and other assigned related duties.

Benefits

Comprehensive medical, dental, and vision coverage, eligible the first of the month following hire.
401(k) with company match.
Paid time off plans, including 6 paid holidays.
Employee Stock Purchase Plan.
Paid parental bonding leave.
Short- and long-term disability insurance.
Life and AD&D insurance.
Flexible Spending Accounts (FSA) and Health Savings Accounts (HSA).
CVS Minute Clinic and Teledoc access.
Spousal Advantage Reimbursement Plan.
Identity Theft Protection and Legal Plan.