Lead Office Assistant - Canopy

Memorial Hermann Health System•The Woodlands, TX

6d•Onsite

About The Position

At Memorial Hermann, we pursue a common goal of delivering high quality, efficient care while creating exceptional experiences for every member of our community. When we say every member of our community, that includes our employees. We know that when our employees feel cared for, heard and valued, they are inspired to create moments that exceed expectations, while prioritizing safety, compassion, personalization and efficiency. If you want to advance your career and contribute to our vision of creating healthier communities, now and for generations to come, we want you to be a part of our team. Job Summary Position is responsible for managing an administrative function of a department or general office. Also, responsible for performing complex and diversified administrative duties for a department or general office. Location: Memorial Hermann The Woodlands 9250 Pinecroft Dr, The Woodlands, TX 77380 Schedule: Monday - Friday 9 am - 5 pm Flexibility Required for Evenings/Weekends Preferred: Bilingual proficiency, Excel expertise, extensive administrative duties, experience in oncology, and administrative background. Responsibilities include checking inventory and stocking supplies, ordering catering, processing vendor requests, maintaining records, filing documents, preparing meeting minutes, entering contacts for the weekly newsletter, providing consistent administrative and operational support, performing various administrative tasks, assisting the marketing director, and maintaining the front desk schedule. Job Description Minimum Qualifications Education: High school diploma preferred. Licenses/Certifications: (None) Experience / Knowledge / Skills: At least eight (8) years current clerical experience. Advanced computer skills, supervisory skills and ability to manage a function. Must have ability to perform complex and diverse administrative duties that involve application of procedures, independent analysis, interpretation of data and demonstrated appropriate judgment. Principal Accountabilities Manages a primary function for a department or general office. Orients and trains employees regarding system and hospital policies and procedures. May be responsible for directing and reviewing work of lower level office clerks. Develops and produces reports, letters, memorandum, minutes and other departmental correspondence. Maintains and updates files for area of responsibility. Identifies and responds to problems with appropriate action and follow-up. Reviews departmental process to seek improvement. Ensures safe care to patients, staff and visitors; adheres to all Memorial Hermann policies, procedures, and standards within budgetary specifications including time management, supply management, productivity and quality of service. Promotes individual professional growth and development by meeting requirements for mandatory/continuing education and skills competency; supports department-based goals which contribute to the success of the organization; serves as preceptor, mentor and resource to less experienced staff. Demonstrates commitment to caring for every member of our community by creating compassionate and personalized experiences. Models Memorial Hermann’s service standards by providing safe, caring, personalized and efficient experiences to patients and colleagues. Other duties as assigned.

Requirements

At least eight (8) years current clerical experience.
Advanced computer skills, supervisory skills and ability to manage a function.
Must have ability to perform complex and diverse administrative duties that involve application of procedures, independent analysis, interpretation of data and demonstrated appropriate judgment.

Nice To Haves

Bilingual proficiency
Excel expertise
extensive administrative duties
experience in oncology
administrative background

Responsibilities

checking inventory and stocking supplies
ordering catering
processing vendor requests
maintaining records
filing documents
preparing meeting minutes
entering contacts for the weekly newsletter
providing consistent administrative and operational support
performing various administrative tasks
assisting the marketing director
maintaining the front desk schedule
Manages a primary function for a department or general office.
Orients and trains employees regarding system and hospital policies and procedures.
May be responsible for directing and reviewing work of lower level office clerks.
Develops and produces reports, letters, memorandum, minutes and other departmental correspondence.
Maintains and updates files for area of responsibility.
Identifies and responds to problems with appropriate action and follow-up.
Reviews departmental process to seek improvement.
Ensures safe care to patients, staff and visitors; adheres to all Memorial Hermann policies, procedures, and standards within budgetary specifications including time management, supply management, productivity and quality of service.
Promotes individual professional growth and development by meeting requirements for mandatory/continuing education and skills competency; supports department-based goals which contribute to the success of the organization; serves as preceptor, mentor and resource to less experienced staff.
Demonstrates commitment to caring for every member of our community by creating compassionate and personalized experiences.
Models Memorial Hermann’s service standards by providing safe, caring, personalized and efficient experiences to patients and colleagues.
Other duties as assigned.