Lead Legal Secretary - District Attorney's Office (Departmental Promotional Only)

County of San Mateo•San Mateo, CA

1d•Onsite

About The Position

The District Attorney's Office is seeking a dynamic leader for the Lead Legal Secretary position. This role involves providing lead direction in assigning, directing, and reviewing the work of legal secretarial and general office support staff. The incumbent will also provide difficult or specialized legal secretarial support to two or more attorneys. The ideal candidate will possess strong leadership and team-building skills, with the ability to foster a collaborative and effective work environment. This recruitment may be used to fill future extra-help, term, unclassified, and regular classified vacancies.

Requirements

Only current County of San Mateo employees in the District Attorney's Office with at least six months (1040 hours) of continuous service in a classified regular, probationary, or extra-help/limited term position prior to the final filing date may apply.
Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying.
One (1) year of journey-level legal secretarial and office administrative experience.
Knowledge of basic supervisory principles and practices.
Knowledge of office administrative and secretarial practices and procedures, including filing and business letter writing.
Knowledge of legal office terminology, processes, procedures, and the format for legal documents.
Knowledge of the operation of common office equipment, including a word processor and personal or online computer.
Knowledge of record keeping, report preparation, and filing methods.
Knowledge of correct English usage, including spelling, grammar, punctuation, and vocabulary.
Knowledge of business arithmetic, including percentages and decimals.
Ability to plan, assign, direct, and review the work of others.
Ability to train others in work procedures.
Ability to draft pleadings and other legal documents from notes, brief instructions, or printed information.
Ability to provide varied and responsible secretarial and office administrative assistance to one or more attorneys and/or associated staff.
Ability to use initiative and independent judgment within established guidelines.
Ability to research and compile a variety of informational materials.
Ability to establish and maintain effective working relationships with those contacted in the course of the work.
Ability to organize and maintain accurate records and files.
Ability to organize work, set priorities, meet critical deadlines, and follow up on assignments.
Ability to type accurately at a rate of 50 net words per minute from printed copy.

Nice To Haves

Leadership and team building skills with the ability to create an environment that unites people and motivates them to work collaboratively and effectively.

Responsibilities

Provide lead direction, training, and work review to office support staff.
Organize and assign work, set priorities, and follow up to ensure coordination and completion of assigned work.
Provide input into selection decisions, performance evaluations, and corrective action matters.
Draft pleadings, subpoenas, contracts, ordinances, and other legal documents and correspondence, memoranda, and reports from stenographic notes, brief instructions, or prior materials.
Calendar and schedule court dates, meetings, and appointments for attorneys.
File or arrange for the filing of legal briefs and other necessary paperwork with the court.
Receive and screen visitors and telephone calls, providing information and referring callers as needed.
Process a variety of legal agreements and contracts following attorney's instructions.
Research and compile a variety of informational materials.
Type drafts and a wide variety of finished documents, including general and legal-related correspondence and documents.
Use word processing equipment and input or retrieve data and prepare reports using an online computer system.
Independently initiate specified correspondence for signature.
Review finished materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate English usage.
Organize and maintain chronological and other files.
Relieve attorneys of certain administrative matters by following up on projects, transmitting information, keeping informed of pertinent activities, and scheduling meetings.
Organize own work, set priorities, and meet critical deadlines.
Perform related duties as assigned.