Lead Federal Fiscal Administrator

State of Maryland • Baltimore City, MD

4d • Onsite

About The Position

The primary purpose of the Title IV-E Fiscal & Compliance Administrator is to manage, track, and ensure compliance with Title IV-E funding related to foster care, adoption, guardianship, and prevention services. This role is responsible for all financial aspects of Title IV-E funding from monthly, quarterly, and annual reporting. Internal and external stakeholder funding requirements necessitate the submission of reports. The position collaborates with child welfare fiscal and budget staff to include all 24 local departments of social services, Department of Human Services (DHS) central Office of Budget & Finance (OBF), and the Department of Juvenile Services (DJS) IV-E unit and finance department. The role works to prepare and manage IV-E cost allocations for IV-E eligible services and activities and assists with accurate and timely submission of IV-E claims.

Requirements

• Graduation from an accredited high school or possession of a high school equivalency certificate.
• Six years of administrative staff or professional work.
• Candidates may substitute 30 college credit hours from an accredited college or university for each year up to four years of the required experience.
• Candidates may substitute the possession of a Bachelor's degree from an accredited college or university and two years of experience in administrative staff or professional work for the required experience.
• Candidates may substitute the possession of a Master's degree from an accredited college or university for the required experience.
• Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for-year basis for the required experience.

Nice To Haves

• One year of experience managing, tracking, or ensuring compliance with federal or state grant funding for a human services allocations or child welfare funding streams.
• One year of experience preparing complex financial reports and monitoring fiscal accountability.
• One year of experience using Enterprise Resource Planning (ERP) financial software (e.g., Financial Management Information System (FMIS), Real-time State Treasury Accounting and Reporting System (RSTARS) or automated child welfare eligibility and tracking systems.
• One year of experience serving in a supervisory capacity or as a lead worker.

Responsibilities

• Ensures all expenditures charged to Title IV-E meet federal eligibility requirements and assists with timely and accurate submission of claims.
• Ensures every expenditure aligns with federal guidelines for Title IV-E programs.
• Maintains comprehensive and accurate documentation.
• Develops and ensures internal controls are implemented for integrity and accessibility of all financial and programmatic data.
• Compiles eligible expenditures, categorizing them correctly according to federal guidelines, and submitting claims through established electronic systems within specified deadlines.
• Proactively identifies and addresses potential areas of non-compliance, conducts internal reviews, and ensures that all necessary documentation is readily available.
• Tracks expenditure patterns, identifying trends, and providing insights into the financial health of the Title IV-E program.
• Provides responses to requests for program/financial information and documentation that supports and defends DHS's Title IV-E program and claims in all audits and reviews.

Benefits

• health insurance
• dental
• vision plans
• six (6) personnel days annually (prorated based on start date)
• ten (10) days of accumulated annual leave per year
• fifteen (15) days of accumulated sick leave per year
• up to sixty (60) days of paid parental leave upon the birth or adoption of a child
• at least twelve (12) holiday per year
• retirement pension

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED