Fiscal Services Administrator II

State of Maryland • Baltimore City, MD

1d • Onsite

About The Position

This Recruitment Is Limited to Current State Employees Only. If you are looking for an exciting career with great benefits, pension, generous leave, competitive salary, and the opportunity for advancement and professional growth, apply to join the DPSCS team today! The Department of Public Safety and Correctional Services (DPSCS) is seeking dedicated candidates to fill important roles within our department. We are one of the largest departments in Maryland with nearly 12,000 employees and a budget of more than $1 billion. In order to fulfill our mission of promoting safety, we have increased security at our institutions while leading the way in innovative restorative justice projects that will help offenders reintegrate into society upon release. As a member of the DPSCS team, you can have a fulfilling career, while also enjoying a wide range of benefits such as medical and dental coverage, paid time off (i.e. vacation, sick leave), becoming vested in the State pension, supplemental retirement options, and even joining the Maryland State Employees Credit Union. This Position Is a Management Services Position. The Incumbent Will Work At The Pleasure of The Appointing Authority GRADE 20 POSITION DUTIES The main purpose of this position is to assist in the direction, planning, and coordination of payroll operations for the Department of Public Safety and Correctional Services (DPSCS), supporting the accurate and timely processing of time and gross payroll for approximately 10,000 employees. This position assists the Payroll and Audit Director by providing oversight, guidance, and operational support to regional payroll units located in Jessup, Hagerstown, Cumberland, Eastern, and Baltimore, as well as Consolidated Agencies. The Deputy Director plays a key role in supporting the development, implementation, and monitoring of departmental initiatives and programs designed to promote standardization, internal controls, and compliance with applicable State laws, regulations, and Departmental policies governing payroll and timekeeping operations.

Requirements

• Bachelor’s Degree in Accounting, Business, or another closely related fiscal/business discipline with coursework in payroll, auditing, accounting, budgeting, financial reporting, fiscal operations, or public-sector financial administration.
• Three years of experience overseeing, reviewing, auditing, coordinating, or processing payroll, timekeeping, employee compensation, or payroll-related fiscal operations.
• Of the required experience, at least one year must include responsibility for reviewing payroll or timekeeping records, reports, reconciliations, discrepancies, salary advances, leave balances, overtime usage, wage recoveries, stop payments, check cancellations, or other employee compensation transactions for accuracy, compliance, internal control, or audit purposes.

Nice To Haves

• Experience with payroll, timekeeping, fiscal operations, audit functions, internal controls, and employee compensation in a large or highly regulated organization.
• Experience in using Workday, TimeClock Plus, or similar payroll/timekeeping systems.

Responsibilities

• Assists with the direction, planning, and coordination of departmental payroll operations responsible for the accurate and timely processing of time and gross payroll for approximately 10,000 employees, including oversight of reconciliation activities related to payroll check registers and payroll summary reports.
• Assists with payroll audit activities by reviewing and analyzing data and reports from Workday and other supporting payroll systems, and by preparing or coordinating documentation in response to employee grievances, pay discrepancies, and related inquiries.
• Assists with personnel budget projections by reviewing, analyzing, and contributing to payroll status reports related to overtime usage, leave balances, classification studies, and other workforce and payroll-related analyses.
• Assists with the formulation, implementation, and ongoing evaluation of fiscal and payroll-related policies and procedures in accordance with applicable State laws, Departmental policy, and generally accepted accounting practices, for inclusion in the Department’s Financial Operations Manual.
• Assists with the development and implementation of corrective action plans under the guidance of the Chief Financial Officer, Deputy Chief Financial Officer, and the DPSCS Office of the Inspector General, and coordinates responses to legislative audit reports, findings, and inquiries associated with payroll operations.

Benefits

• health insurance
• dental
• vision plans
• Personal Leave - new State employees are awarded six (6) personnel days annually (prorated based on start date)
• Annual Leave - ten (10) days of accumulated annual leave per year
• Sick Leave - fifteen (15) days of accumulated sick leave per year
• Parental Leave - up to sixty (60) days of paid parental leave upon the birth or adoption of a child
• Holidays - State employees also celebrate at least twelve (12) holidays per year
• Pension - State employees earn credit towards a retirement pension

What This Job Offers

• Job Type: Full-time
• Career Level: Manager