Lead Document Controller

RINA • Gum Spring, TN

1d

About The Position

The Lead Document Controller will be responsible for ensuring that all project documentation is handled, stored, and distributed according to project requirements. This role serves as a lead to the Project Team, allowing Project Shareholders, Owner’s Engineers, and discipline Engineers to focus on client deliverables. The position acts as the central point for controlling project documentation throughout the entire project delivery lifecycle.

Requirements

• Document and project filing
• Act as the focal point for the control of project documentation during the whole project delivery.
• Ensure the implementation of the document control system on the project.
• Issuing and receiving of controlled documentation and creation of general electronic transmittals to the Project Stakeholders (including Veolia team, Client (if any), partners, vendors, contractors, subcontractors, and suppliers.
• Management of technical documents during Basic Engineering phase, including management of the document register, receipt and transmittal of documents, and follow up of comments on documents.
• Archiving, retrieval and storage of documentation adhering to company standards and policies.
• Maintaining the Document Control with the issue, receipt and tracking of all engineering and EPC contractors and supplier deliverables through the lifecycle of the Project.
• Assist with the Development and Implementation of all necessary Procedures to ensure that Document Management System is carried out at optimum effectiveness.
• Filing of project documents and drawings in conjunction with project and corporate naming and numbering procedure.
• All information created, reviewed and published aligns with classification scheme and company retention and disposal guidelines.
• Assisting in Quality audits with quality checks and audits of the Document Management System, identifying and correcting any anomalies.
• System administration: for example permissions and security settings, new projects, user accounts, templates etc.
• Training, direction and support to project and third party users on use of Document Management System and Information Management protocols.
• Establish archive of pre-project documents, (preliminary, conceptual and pre-project studies).
• Administration of all Engineering, final deliverables and closeout reports, together with appropriate archive system
• Develop and manage the Project Documentation, including the procedures, statistics and appropriate archiving such that all relevant documentation produced during the project life can be readily and efficiently recorded, distributed, tracked and retrieved at all times.
• The awareness of all necessary procedures to ensure that the Document Management System is carried out at optimum effectiveness.
• General document control activities such as photocopying, scanning, quality checking of metadata and documents.
• Data entry into content management system ensuring data validation and revision control.
• Undertaking any other duties that may be required from time to time.
• Manage or supervise all project documentation flows (paper and electronic).
• Special project related activities / tasks assigned by the Project Director and or the Owner’s Engineer.

Responsibilities

• Ensure the implementation of the document control system on the project.
• Issue and receive controlled documentation and create general electronic transmittals to Project Stakeholders.
• Manage technical documents during the Basic Engineering phase, including the document register, receipt and transmittal of documents, and follow-up of comments.
• Archive, retrieve, and store documentation adhering to company standards and policies.
• Maintain the Document Control by issuing, receiving, and tracking engineering, EPC contractor, and supplier deliverables.
• Assist with the development and implementation of procedures to ensure optimal effectiveness of the Document Management System.
• File project documents and drawings in accordance with project and corporate naming and numbering procedures.
• Ensure all information created, reviewed, and published aligns with classification schemes and company retention/disposal guidelines.
• Assist in Quality audits with quality checks and audits of the Document Management System, identifying and correcting anomalies.
• Perform system administration tasks, including permissions, security settings, new projects, user accounts, and templates.
• Provide training, direction, and support to project and third-party users on the Document Management System and Information Management protocols.
• Establish an archive of pre-project documents (preliminary, conceptual, and pre-project studies).
• Administer all Engineering, final deliverables, and closeout reports, along with the appropriate archive system.
• Develop and manage Project Documentation, including procedures, statistics, and archiving for efficient recording, distribution, tracking, and retrieval.
• Ensure awareness of all necessary procedures for optimum effectiveness of the Document Management System.
• Perform general document control activities such as photocopying, scanning, and quality checking of metadata and documents.
• Enter data into the content management system, ensuring data validation and revision control.
• Undertake any other duties as may be required from time to time.
• Manage or supervise all project documentation flows (paper and electronic).
• Handle special project-related activities/tasks assigned by the Project Director and/or the Owner’s Engineer.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed