Lead Coordinator, Project Coordination

WSP•New York, NY

14h•Hybrid

About The Position

WSP is seeking a full-time Lead Coordinator, Project Coordination (OR Specialist, Project Coordination) to join our Advisory & Planning team in our New York office. This role oversees and executes complex coordination and administrative functions that directly support the successful planning, tracking, and delivery of project objectives across diverse teams and disciplines. The Lead Coordinator serves as a senior resource and subject matter expert on project coordination processes, tools, and documentation standards. They provide daily leadership in the implementation of improved workflows, process enhancements, and compliance controls. This role collaborates with project managers, finance professionals, and operational leads to ensure accurate data management, timely reporting, and effective cross-functional communication. The position supports projects of greater size, complexity, or risk, and may provide mentorship to less experienced coordination staff.

Requirements

High School diploma
7+ years of project support/administrative experience
Experience supporting a high volume of projects
Ability to handle a fast-paced environment
Exceptional organizational and analytical skills
Intermediate to Advanced Microsoft Office Suite skills
Strong attention to detail and a good communicator
Ability to work independently while providing strategic coordination support to project teams.
Professional conduct in handling confidential project and financial information.
Comfort working across distributed teams and supporting hybrid work environments.
Ability to manage and prioritize escalated issues and propose effective resolutions.
Demonstrated reliability, initiative, and accountability in support of project outcomes.

Nice To Haves

Bachelor’s degree or equivalent industry-related experience
Experience with MS Project, MS Visio, Oracle, MS Dynamics, and ProjectWise

Responsibilities

Working closely with all levels of management and disciplines/departments; and coordinating & communicating relevant project information to the team
Support and assist project managers with complying with project delivery procedures
With guidance from the Project Delivery Director, perform pricing reviews for new contracts and amendments, including reviewing pricing tools
Lead project review meetings with project managers to discuss project status and performance
Documenting and following up on important actions and decisions from meetings
Support project managers with recovery plans, if needed
Report to A&P leadership on portfolio performance
Other administrative tasks as assigned

Benefits

medical
dental
vision
disability
life
retirement savings
paid sick leave
paid vacation (or other personal time)
paid parental leave
paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings