Lead Coordinator, Event Management

University of Ottawa•Ottawa, ON

4d•CA$72,437 - CA$91,502•Onsite

About The Position

The Faculty of Engineering strives to provide a learning environment that promotes excellence and innovation, ethical practice and responsibility towards society. Our workplace will challenge, energize and motivate you to be your very best while providing opportunities for career growth and professional development. Our work makes a world of difference in the lives of our students, who will become the next generation of leaders and change makers of our society. Our dynamic community is dedicated to building innovations that will not only help the advancement of technology, but solutions that will revolutionize the industry. We look forward to making the future TOGETHER! Reporting to the Manager, Communication and Marketing, the incumbent plans, manages and promotes events that engage alumni, raise awareness in the community, foster ties between strategic partners and the academic community, and support recruitment, fundraising and research activities.

Requirements

College diploma in marketing, event management, fundraising, or communications, or an equivalent combination of education, training and experience
Minimum five years’ experience in a similar role
Proven ability to formulate creative ideas and to analyze, evaluate and negotiate details to create a successful event
Strong interpersonal and communication skills
Excellent problem-solving skills
Ability to work well under pressure and meet strict deadlines
Self-reliance and good judgment
Project management experience
Experience in supervising teams and volunteers
Knowledge of budget management policies and practices
Strong organizational skills
Knowledge of computer systems and software such as Windows, word processors, web applications and graphic design software, social media platforms, spreadsheets, databases, presentation software, internet browsers and email
Bilingualism – French and English (spoken and written); to be considered for this position, candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Responsibilities

Plans and designs, for the entire faculty or service, various on- and off-campus events that engage alumni, raise awareness in the community, build ties between strategic partners and the academic community, and support recruitment, fundraising and research activities. To this end, discusses with clients, identifies requirements and deadlines, sets budgets, plans and coordinates all the steps required to conduct the event.
Organizes and manages all the logistics surrounding events, such as reservations, rentals, registration and invitations, catering services, equipment installation and set up of spaces. Supervises the running of these events and remains available to resolve any problems that might arise. Welcomes guests and acts as University representative and host for each event.
Participates in planning and designing the marketing plans required to conduct events and maximize stakeholder awareness and participation.
Establishes and maintains effective working relationships with suppliers and with internal and external stakeholders.