Event Coordinator

Husch Blackwell•Milwaukee, WI

9d•Hybrid

About The Position

The Event Coordinator is responsible for supporting activities related to the planning, coordination and execution of firm and client virtual and in-person events. This role entails significant interaction with members of the Client Development department, several other departments within the firm, attorneys and clients. This role is expected to perform all responsibilities with a commitment to providing superior service to the firm’s attorneys and professional staff, as well as firm clients and business partners. Candidates must possess solid project management skills, be capable of working well under pressure, and quickly adapt to change in a fast-paced, deadline-driven environment. Excellent communication skills and professional appearance, demeanor, and work ethic are required.

Requirements

Associate’s degree with coursework in event planning, hospitality, marketing, communications or related area preferred; or combination of education and commensurate work experience required.
1-3 years of relevant meeting and event planning experience required, preferably in a professional services or agency environment.
Experience with virtual event production and platform/tools preferred.
Ability to travel to events as needed; occasional weekends required.
Proficiency in Microsoft Office suite required.
Experience with email marketing software preferred.
Experience with website content management systems and HTML a plus.
Experience with CRM software (e.g., InterAction) a plus.
Excellent oral and written communications skills.
Strong organizational abilities.
Excellent project management skills; must be capable of working well under pressure in a fast-paced, deadline-driven environment.

Nice To Haves

Experience with virtual event production and platform/tools preferred.
Experience with email marketing software preferred.
Experience with website content management systems and HTML a plus.
Experience with CRM software (e.g., InterAction) a plus.

Responsibilities

Support the planning, coordination, and production of virtual events.
Execute the technical aspects for remote broadcasting.
Manage on-demand posting of virtual programs.
Assist with event logistics including facility, rentals, food, materials, audio-visual, email communications, onsite facilitation and post-event reporting.
Conduct research of vendors and venues and propose options for events.
Draft, format, and send email communications to promote firm events.
Develop, update, and maintain event email distribution lists using firm’s CRM system.
Prepare program materials including presentations, handouts, and name tags, as well as promotional items/giveaways as requested.
Provide onsite support at firm events, including setup and teardown, registration, speaker assistance, venue and vendor coordination.
Prepare RSVP, attendance, and survey summary reports.
Post events to internal and external websites.
Maintain event department documents including event calendars and forms.
Provide additional event support as needed.