Lead Associate, Administrative Services

MSD • Rahway, NJ

3d • Hybrid

About The Position

Global Oncology is a critical driver of company growth and most importantly significant patient impact – this is an opportunity to join an organization of colleagues with high energy, passion and patient-driven purpose. Under the direction of the Sr. Vice President of Global Oncology Marketing, the Lead Administrative Assistant will provide administrative support to the leader, the Executive Director of Launch Excellence and Business Operations, and the Global Oncology organization. The primary activities include and are not limited to the following: Coordinates and performs multiple administrative tasks, including calendar scheduling, meeting management, travel and expense management. Completes various work assignments requiring advanced analytical ability, independent judgment, creativity and problem-solving skills. Schedules complex, multi-leg and international travel and coordinates trip agendas across multiple stakeholders. Supports the use of team sites and other information sharing tools. Effectively interacts with our company's executives and employees, as well as external parties, both on-site and remotely. Coordinates and/or leads special projects within the organization.

Requirements

• High School Diploma or equivalent.
• Minimum of 10 years Administrative Assistant experience.
• Minimum of (5) years supporting executive level leaders.
• Advanced computer skills, including Microsoft Outlook, Word, Excel, PowerPoint and other internal applications.
• Willingness to explore and learn new technologies.
• Demonstrated experience scheduling and coordinating complex, multi-leg domestic and international travel.
• Experience processing visa/passport applications.
• SAP experience processing expense reports, purchase orders, payment requests.
• Experience with event planning and coordination.
• Extraordinary attention to detail.
• Outstanding communication and people skills.
• Self-started/motivated with the ability to take an incentive approach.
• Ability to handle and prioritize many simultaneous assignments, independently.
• Documented experience as a strong performer in current and past positions.

Nice To Haves

• Advanced education or certifications such as (e.g. Certified Administrative Professional, Project Management Professional Certification).
• Experience with financial and budget tasks.
• Experience in or with a commercial marketing division.

Responsibilities

• Coordinates and performs multiple administrative tasks, including calendar scheduling, meeting management, travel and expense management.
• Completes various work assignments requiring advanced analytical ability, independent judgment, creativity and problem-solving skills.
• Schedules complex, multi-leg and international travel and coordinates trip agendas across multiple stakeholders.
• Supports the use of team sites and other information sharing tools.
• Effectively interacts with our company's executives and employees, as well as external parties, both on-site and remotely.
• Coordinates and/or leads special projects within the organization.

Benefits

• medical, dental, vision healthcare and other insurance benefits (for employee and family)
• retirement benefits, including 401(k)
• paid holidays
• vacation
• compassionate and sick days
• annual bonus
• long-term incentive

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED