Lead Administrative Specialist Plant Operations

Marrakech • West Haven, CT

8d • Onsite

About The Position

Marrakech, Inc. is seeking a detail-oriented and organized Lead Administrative Specialist to support our Plant Operations and Fleet Departments. This role is ideal for an administrative professional who enjoys managing multiple priorities, maintaining accurate records, coordinating projects, and working collaboratively across departments.

Requirements

• High School Diploma or GED required.
• 3 to 6 months of administrative experience required.
• Proficiency in Microsoft Word, Excel, Outlook, Microsoft Teams, and other web-based applications.
• Strong organizational, time management, and communication skills.
• Valid Connecticut Driver's License required.

Nice To Haves

• Experience with automotive, fleet, maintenance, database management, or property operations is a plus.

Responsibilities

• Provide administrative support to Plant Operations and Fleet Management.
• Maintain databases, spreadsheets, reports, and departmental records.
• Track vehicle registrations, inspections, warranties, repairs, and GPS inventory.
• Review mileage logs, gas card activity, and fleet-related reports for accuracy.
• Coordinate vehicle rentals, recalls, insurance updates, and replacement tracking.
• Assist with vendor contracts, bid requests, landscaping and snow removal proposals, and capital improvement projects.
• Prepare meeting minutes and support committee and compliance reporting.
• Assist with affordable housing administration, including lease tracking, tenant communications, waiting lists, and inspection coordination.

Benefits

• Diverse role with exposure to facilities, fleet, housing, and administrative operations.
• Opportunity to work closely with senior leadership and key operational teams.
• Collaborative and mission-driven work environment.
• Meaningful work supporting services for individuals with disabilities throughout Connecticut.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED