Lead Administrative Assistant - ON SITE
About The Position
The Lead Administrative Assistant serves as the central administrative contact for the Pediatric Genetics division, supporting faculty, staff, learners, students, and visitors. The role helps the division operate efficiently and provides an excellent experience for its members and visitors. Responsibilities include coordinating calendars, meetings, events, educational activities, interviews, guest visits, onboarding, and learner schedules; maintaining schedules and coverage systems; handling administrative and financial processes; managing supplies; coordinating communications; and supporting operational needs and special projects. The position is based on site at Vanderbilt Medical Center North, 1211 21st Ave. S., Nashville, Tennessee. The schedule is Monday through Friday during standard daytime business hours. The role requires a high school diploma or GED and five years of relevant experience.
Requirements
- High school diploma or GED.
- Five years of relevant work experience.
- Strong organizational, communication, and customer service skills.
- Ability to manage multiple priorities and deadlines.
- Proficiency with scheduling, office, financial, and administrative systems.
- Attention to detail and ability to handle sensitive information with discretion.
Responsibilities
- Manage calendars, scheduling, and administrative support for department leadership.
- Coordinate meetings, educational activities, and departmental events.
- Organize interviews, visitor itineraries, onboarding activities, and learner schedules.
- Maintain schedules, calendars, and coverage tracking systems.
- Prepare and process administrative and financial documents, including travel, reimbursements, and personnel requests.
- Coordinate departmental communications and distribute routine updates.
- Order and maintain office and departmental supplies.
- Submit service requests and resolve administrative issues to support operational needs.
- Serve as a primary resource for administrative processes and provide guidance to staff as needed.
- Assist with special projects and initiatives that support departmental goals.
Benefits
- The role may include health, disability, retirement, and/or wellness benefits.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
