LDH Procurement Support - Coordinator 2

University of New Orleans•Baton Rouge, LA

About The Position

This position assists with tracking software licenses, managing leased equipment, and supporting procurement processes for the Louisiana Department of Health (LDH) and the Office of Technology Services (OTS). The role involves updating usage logs, assigning licenses, reconciling existing assets, troubleshooting procurement issues, and maintaining accurate asset records. It also includes coordinating asset management for LDH leased equipment across the state, conducting physical verifications, and assisting with contract drafting and invoice reconciliation. The position requires submitting procurement requests, tracking their status, and researching suitable hardware and software solutions while ensuring compliance with OTS rules. Maintaining organized records for licenses, assets, procurement requests, and leased equipment returns is also a key responsibility. Other tasks as assigned.

Requirements

Bachelor’s Degree, or Associates degree with 3 years professional experience, or 6 years professional experience in lieu of the degree.
Minimum 2 years professional experience developing and maintaining process and procedure documentation
Excellent analytical skills, effective organizational and time management skills.
Great attention to detail and follow up.
Ability to manage projects, assignments, and competing priorities.
Proficient in the use of Microsoft Office, including but not limited to Outlook, Word, and Excel.

Nice To Haves

Minimum 3 years professional experience developing and maintaining process and procedure documentation.
Minimum 2 years professional experience with internal LDH and OTS programs and systems.
Minimum 2 years professional experience assisting with the reconciliation of invoices.
Minimum 2 years professional experience with data tracking and reporting tools (Excel, Google Sheets, etc.).
Minimum 2 years professional experience with leased equipment management or procurement procedure.

Responsibilities

Assists with tracking software licenses records including updating usage logs, assignment of new licenses and reconciling existing usage and assignments.
Assists with troubleshooting routine software license, asset, and procurement related issues, escalating more complex issues as needed.
Performs day to day tracking of leased equipment, maintains accurate asset records, and updates tracking systems to reflect delivery, status changes, and billing needs.
Coordinates asset management tracking for the Louisiana Department of Health (LDH) leased equipment across the state.
Conducts physical verification of leased equipment to confirm asset location, status, and accuracy of records.
Assists with drafting, editing, and processing contracts between LDH and external organizations.
Assists with reconciliation of invoices between the Office of Technology Services (OTS) and the Louisiana Department of Health (LDH).
Submits procurement requests for hardware, software, and leased equipment.
Tracks request status to ensure completion.
Research valid software and hardware solutions for requests from program offices and ensure compliance with OTS rules and standards.
Maintains organized records and documentation related to software licenses, assets, procurement requests, and return of expired leased equipment.
Other tasks as assigned.