Lawyer Recruiting Assistant

Davis Wright Tremaine LLP•Washington, DC

3d•$63,000 - $68,000•Hybrid

About The Position

This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for a Lawyer Recruiting Assistant to join our team in our New York or Washington D.C. offices. We offer a hybrid work engagement with two days of remote work, and three days in-office. This position is responsible for providing professional support to the Lawyer Recruiting Managers with a particular focus on partner recruiting activity. At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled.

Requirements

Prior administrative experience in law firm or other professional services setting is required, preferably in attorney recruiting
Understanding of the attorney recruiting life cycle
Demonstrated attention to detail and ability to be adaptive and agile.
Demonstrated ability to coordinate and facilitate project plans to completion
Strong professional oral and written communication skills
Demonstrated ability to work with various levels of employees and managers to ensure completion of tasks in a timely manner and meet deadlines
Proficient with Microsoft product suite and viRecruit
Demonstrated ability to work in a fast-paced environment and maintain a high level of confidentiality
Strong process analysis and problem-solving skills with high attention to detail and quality control
Proven ability to coordinate multiple assignments including flexibility to adjust to shifting priorities
Ability to work in-person from the office at least three days each week
Ability to work effectively in a team-oriented, service-oriented environment
Ability to maintain regular and consistent attendance and punctuality. Adhere to schedule by being timely on breaks, lunches and meetings

Responsibilities

Assist Lawyer Recruiting Managers with all aspects of lateral hiring and integration, with a particular emphasis on partner hiring
Prepare interview schedules, disseminate interview details to candidate/search firm, with support from Director of Lawyer Talent Acquisition, Director of Partner Recruiting, and Partner Recruiting Specialist
Greet candidates, virtually or in person, and monitor interviews.
Prepare offer letters and regret communications, as needed, with support from Lawyer Recruiting Managers
Prepare due diligence actions, including background checks, reference checks and conflicts communication
Assist managers with lateral attorney sourcing activities, including using LinkedIn and Leopard List
Update candidate activity in viRecruit and activity chart
Prepare hiring reports as needed
Engage and communicate with third-party recruiters regarding search agreements, proper candidate submission and candidate status
Conduct various market research, keeping up to date with legal trends and assisting with projects to enhance recruiting efforts
Participate in professional organizations such as NALSC, NALP, and local legal recruiting city group organization to stay informed on market developments and benchmarking data
Work with firm management to provide integration support for lateral attorney hires
Prepare conflicts and intapp reports and hand-off to Practice Group Manager
Assist with various administrative functions supporting the Lawyer Talent Acquisition team
Enter applicant information into viRecruit and maintain applicant database
Track data as needed for various reporting initiatives
Prepare check requests and reimbursements as needed for team
Process incoming mail and correspondence
Reserve conference rooms, order lunches and make restaurant reservations, as needed
Handle details for miscellaneous events or department functions, as needed
Track referral bonus activity
Assist with projects as they arise