Law Office Manager (PCN031015)

State of Alaska • Fairbanks, AK

7d • Onsite

About The Position

The Department of Law, Division of Criminal is recruiting for a Law Office Manager in Fairbanks! This position is open to Alaska Residents only. The Fairbanks Law Office Manager is responsible for overseeing the operations of both the Fairbanks and Utqiagvik District Attorney's Offices. This role includes providing leadership and direction to administrative support staff, executing administrative duties such as managing financial documents, handling human resource tasks, coordinating travel arrangements, maintaining office equipment, and working collaboratively with internal stakeholders and external agencies to ensure efficient task completion. In this role, you will become a member of the management team that facilitates prosecutors' work in ensuring accountability for criminal offenses. This position offers both engaging and challenging responsibilities, including oversight of administrative support functions for one of the state's largest district attorney's offices. The scope of duties is extensive, providing a dynamic environment with continual opportunities for professional growth. The Fairbanks District Attorney's Office at 510 2nd Avenue offers a welcoming, dynamic workplace. Here, you can lead, collaborate, explore various legal fields, and strengthen your office and computer skills.

Requirements

• Legal, Government, and Jurisprudence: Knowledge of laws, legal codes, court procedures, precedents, legal practices and documents, Government regulations, Executive orders, agency rules, Government organization and functions, and the democratic political process.
• Managing Human Resources: Plans, distributes, coordinates, and monitors work assignments of others; evaluates work performance and provides feedback to others on their performance; ensures that staff are appropriately selected, utilized, and developed, and that they are treated in a fair and equitable manner.
• Attention To Detail: sees and pays attention to details; recognizes the component parts of a procedure or object, and can verify correctness or error in an individual part or procedure.
• Problem Solving: Identifies problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives, and to make recommendations.
• Reasoning: Identifies rules, principles, or relationships that explain facts, data, or other information; analyzes information and makes correct inferences or draws accurate conclusions.
• Technical Competence: Uses knowledge that is acquired through formal training or extensive on-the-job experience to perform one's job; works with, understands, and evaluates technical information related to the job; advises others on technical issues.
• Training and/or education as a paralegal, legal assistant, legal secretary, or in criminal justice, administrative office technology, business and marketing management, entrepreneurship, office assistance, or similar fields, and/or progressively responsible experience preparing and processing legal documents and correspondence in a legal office or law enforcement environment or performing a variety of administrative support functions for an office.
• Ability to tolerate some exposure to graphic pictures, coarse language, and detailed descriptions of sometimes horrific criminal acts.
• Must maintain the strictest of confidences with information they will be exposed to and have access to.
• Must be able to obtain and maintain a limited government Notary.
• Must be able to pass a criminal background check to meet security requirements for using criminal record networks such as APSIN and NCIC/NLETS.

Nice To Haves

• Adaptability: adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment.
• Supervision: Plans, distributes, and monitors work assignments; sets task priorities; evaluates work performance and provides feedback to others on their performance; ensures that staff are appropriately selected, utilized, and developed, and that they are treated in a fair and equitable manner. Assignments include the authority and responsibility to recommend or independently take action to employ (i.e., appoint, transfer, promote), discipline or discharge, or adjudicate grievances of direct reports.

Responsibilities

• Overseeing the operations of both the Fairbanks and Utqiagvik District Attorney's Offices.
• Providing leadership and direction to administrative support staff.
• Executing administrative duties such as managing financial documents.
• Handling human resource tasks.
• Coordinating travel arrangements.
• Maintaining office equipment.
• Working collaboratively with internal stakeholders and external agencies to ensure efficient task completion.

Benefits

• Oversight of administrative support functions for one of the state's largest district attorney's offices.
• Dynamic environment with continual opportunities for professional growth.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed