Law Office Coordinator- Office Manager

Legal Services of North Florida • Panama City, FL

2d • Hybrid

About The Position

Legal Services of North Florida has an opening for an Law Office Coordinator in our Panama City, FL location. Come work with great people who do hard work to better the lives of low-income and vulnerable individuals in our communities. LSNF handles more than 8,900 cases a year and does not charge their clients for their legal services. Be a part of a non-profit law firm that seeks legal justice while understanding the value of work-life balance. Work independently and as part of a team to obtain positive results for clients with a focus on civil law matters such as family law, disaster recovery, veterans' legal services, victims' advocacy, public benefits, and real property law. The Law Office Coordinator plays a critical role in the efficient and effective delivery of legal assistance. The primary functions are as an office manager and a legal secretary. In support of the legal delivery staff, Law Office Coordinator handles client letters, case file management, and provides back-up assistance to front desk staff, when needed. Law Office Coordinator office manager duties include preparing weekly applications for review by attorney staff, ensuring timely mail communications, ordering needed supplies, making travel arrangements for staff, maintaining a safe and effective work environment, and coordinating front desk and phone coverage. Applicants should be organized and skilled at prioritizing tasks. Individual must be flexible to adjust priorities to recognize and address legal emergencies, as they arise. Ideal candidates will enjoy a variety of tasks through a work day and have well developed problem-solving skills. Applicants should be a good typists, with excellent grammatical skills and experienced with office technology such as printing, scanning, and faxing. Candidate should also have excellent interpersonal skills and experience with direct client interactions. Applicants must complete Legal Services of North Florida online employment application and submit a resume to be considered for this position.

Requirements

• Organized and skilled at prioritizing tasks
• Flexible to adjust priorities to recognize and address legal emergencies
• Enjoy a variety of tasks through a work day
• Well-developed problem-solving skills
• Good typist with excellent grammatical skills
• Experienced with office technology such as printing, scanning, and faxing
• Excellent interpersonal skills
• Experience with direct client interactions
• High school diploma or equivalent
• Three years of administrative or clerical work
• One year of experience in a legal secretary role

Nice To Haves

• Additional education of paralegal studies or legal studies concentration can be substituted on a year-for-year basis for up to two years of experience

Responsibilities

• Handle client letters
• Manage case files
• Provide back-up assistance to front desk staff
• Prepare weekly applications for review by attorney staff
• Ensure timely mail communications
• Order needed supplies
• Make travel arrangements for staff
• Maintain a safe and effective work environment
• Coordinate front desk and phone coverage

Benefits

• Immediate paid time off includes holidays, sick leave, and personal leave
• Personal or vacation leave earnings equal 2.4 weeks a year and after two years, increases to four weeks per year
• 100% fully paid health insurance for employee & dependent children after 60 days of employment
• Employer paid life insurance policy of $25,000
• Employer contributes 6% to retirement/ 401K plan, after one year of full-time service, no match required
• Additional voluntary options of dental, vision, term life, disability, and other insurance coverage is also available
• Flexible Work Plans including remote work options are available after 6 months of employment

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED