Landscape Production Coordinator

Toll Brothers, Inc. • Hatfield Township, PA

2d • Onsite

About The Position

This position is on-site 5 days per week. Join a team dedicated to delivering finished landscape jobs to Toll Brothers homebuyers and projects. The Production Coordinator provides high level support to the Toll Landscape team through the performance of a variety of tasks related to organization, communication and administration to ensure the efficient and effective delivery of finished landscape jobs.

Requirements

• Strong Organizational skills
• Experience with Vendors, Contract Management & Accounts Receivable.
• Ability to multi-task and thrive in a fast-paced environment.
• Prior experience communicating with customers.
• 4+ years of relevant experience in a service-based industry.
• Proficient with Microsoft Office.

Nice To Haves

• Associate or Bachelors’ Degree.
• Administrative experience a plus

Responsibilities

• Prepare information for Landscape Production Teams to start new projects: Create material and color selection order forms per sold contracts. Distribute order forms for all job materials to respective vendors with PO#’s. Secure a delivery date for materials based on review of Homebuilding’s production flow chart. Prepare Subcontractor Agreements (IE; deck, irrigation, fencing, etc.) and obtain Landscape Manager approval prior to distribution for signatures.
• Acquire all required township permits: Fill out and submit all check requests, forms and copy any plans as needed for the township. Monitor and pick up final permits and communicate with production.
• Print out all proposals, estimates, designs and create job folders to ensure job is constructed as sold.
• Warranty administration in coordination with production teams: Communicate warranty schedule to homeowner. Log final sign-off for successfully completed warranty.
• Customer communication: Keep homeowner & projects updated on construction schedule.
• Update truck & equipment logs.
• DOT compliance.
• Monitor office phones & mail.
• All other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree